Administrative Assistant

Job Description

Job Title: Office Administrative Assistant

Department: Human Resources Reports to: Director of Human Resources

Normal Schedule: 8:00AM – 5:00PM Monday-Friday

Hourly position with Benefit Package

Job Summary

This position will provide administrative assistance for the Human Resources and Sales Departments.

Job Duties

Human Resources

Participate in the hiring process to include job postings, interview scheduling, pre-employment screenings, employee set-up, new hire orientation, on-boarding, etc. for internal and external candidates.

File/scan paperwork into personnel files and medical files.

Complete benefit administration to include enrollments, invoice reconciliation and COBRA paperwork.

Assist in the process of personnel transactions and personnel related actions.

Prepare necessary forms for reporting workers’ compensation injuries.

Send paperwork and respond to county, state and federal agencies as needed.

Serve as point-of-contact for the company uniform program.

Sales

Prepare and distribute the required sales reports as directed.

Check email daily for customer related service issues and forward to appropriate manager for resolution.

Assist in planning sales and company events to include securing event location, caterer, and accommodation for company guests.

Process orders for Point-of-Sale (POS) material, banners, banner paper, glides

and other sales material.

Audit Cash Sales customers by phone to verify invoice amount accuracy.

Send out vehicle inspection notices to employees.

Verify invoices for products ordered.

Coordinate with the New Bern Chamber of Commerce for the Military Service Family of the quarter.

Set up new employees in Sales software and applications.

Reconcile monthly credit card statements.

General Responsibilities

Serve as primary back up for receptionist.

Assist in mailings and faxing of forms.

Other administrative duties as assigned.

Knowledge, Skills and Abilities

Be computer literate with MS Office, Word, Excel, PowerPoint. Prior experience in ADP preferred but not required.

Ability to learn all computer-related applications and software used in the HR and Sales department

Perform work independently.

Have good interpersonal skills and communications skills to work with employees, customers and other company contacts.

Ability to adjust work schedules as needed.

Full-time