Receptionist Administrative Assistant

Summary:

The QTI Group has partnered with an investment company in seeking a full-time, temporary to hire, dedicated and professional Receptionist Administrative Assistant to support their team. The ideal candidate will be a team player with strong communication skills, excellent attention to detail, and the ability to multitask in a fast-paced environment. The position will operate Monday-Friday in office 8:00 a.m. - 4:30 p.m. The pay is $25/hr. + based on experience.

If you like to be in the hub of an organization, we encourage you to apply!

Responsibilities:

Provide exceptional customer service for both internal and external customers. Respond, investigate, and handle inquiries from internal/external customers, using a high degree of knowledge in a corporate structure and priorities.

Conduct professional visitor management by greeting visitors, maintaining the guest log, and supporting additional needs.

Order stock and maintain supplies for the organization while remaining cost conscious.

Promptly review incoming correspondence via paper, email, faxes, calls, or voicemails. Lead initiative to determine appropriate action required and monitor for follow up. Handle communications with courtesy, respect, and professionalism.

Maintain logs for visitors, security, parking, and other necessary tracking documents.

Process and manage vendor invoices, periodical subscriptions and membership databases, and reconcile purchasing card transactions.

Coordinate inbound and outbound shipments, mail.

Perform administrative tasks for onboarding and offboarding employees.

Ensure accurate issuance and deactivation of security badges and support overall security efforts.

Coordinate annual internal charitable silent auction, support the agency's gifting policy and social club.

Serve as back up for travel and other administrative duties. Qualifications:

High school diploma or equivalent; associate or bachelor's degree preferred.

5 years Receptionist Administrative Assistant experience.

Proficiency in Microsoft Office Suite. Word, Excel, PowerPoint, Outlook, SharePoint.

Excellent grammar, spelling sentence structure, and editing skills.

Strong organizational and time management skills.

Ability to take initiative with projects to work both independently and as a team member.

Excellent verbal and written communication skills.

Strong attention to detail and problem-solving skills; solution oriented.

Ability to lift 35-40 pounds for managing supply inventory, supporting room setups and handling packages.

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