Program Assistant

Position Overview

The Program Assistant will work with the Teaching and Learning Office to provide implementation, financial, record keeping, clerical, and administrative support for the programs. The work encompasses a range of office activities, including producing program materials, preparing, and communicating program information, working with other LCPS offices to coordinate program support, and maintaining and monitoring program accounts and expenses.

Roles and Responsibilities

The following information is intended to describe the overall nature and scope of the work being performed. This is not a comprehensive listing of all responsibilities or tasks; work may differ and other work may be assigned when deemed appropriate.

Creates and maintains all department financial records needed in accordance with the policies, regulations, rules, and procedures set forth by the state, Loudoun County Public Schools, and the Superintendent.

Processes purchase requisitions/orders accurately and efficiently, while utilizing the LCPS Oracle ERP financial system.

Maintains payroll records for employees.

Orders equipment and supplies for the programs and maintains school inventories.

Assists with program record keeping, including maintaining records in Phoenix SIS.

Assists with data collection and reporting for program evaluation.

Produces program documents using Google and Microsoft tools.

Participates in event planning and competition coordination. Qualifications

Below are the minimum qualifications for this job. Equivalent combinations of education and experience are also acceptable.

Education

Associates degree required; Bachelor's degree preferred Experience

Licenses and Certifications

None Required Knowledge, Skills and Abilities

Experience with Oracle ERP

Experience with Google products and tools, and Microsoft Office products including Excel

Knowledge and proficiency in Phoenix SIS

Ability to communicate effectively, both verbally and in writing

Ability to perform the required work quickly, and accurately and to work cooperatively with others

Bilingual Spanish, preferred

Physical Requirements

The following provides a brief description of physical requirements for this job:

While performing the duties of this job, the employee is regularly talking, expressing or exchanging ideas by means of the spoken word. The employee must convey detailed or important spoken instructions to other workers accurately, loudly, or quickly. The employee must possess normal cognitive abilities including the ability to learn, recall and apply certain practices and policies. Frequently sitting and/or remaining in a stationary position for long periods of time. Exerting up to 25 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects.

Reports to: Director, Director, Career, Technical and Adult Education

FLSA Status:Non-exempt

Months/Days/Hours: 12 months/ 254 days/ 8 hours per day

Salary Level: Universal 8

Salary Scale:

Salary Range: $26.74 - $34.41