Executive Assistant

Executive Assistant to Head of Strategic Business and General Counsel, Primary Care Center, Rockland County, New York

Our client, a well- regarded primary care center that serves Rockland County, is looking for an Executive Assistant to support 3 executive team members that work very closely together, the Director of Strategic Planning and 2 General Counsel executives. This is an exciting opportunity to work with a team and play a critical role in making sure they stay on track with meetings, document management and contract reviews.They are really looking for a pro-active, detail-oriented and organized individual who takes the initiative and knows how to get things done with very little intervention. The ideal candidate has at least 5 years’ experience working in the C-Suite, preferably at a law or consulting type firm. Candidates in any industry that has worked for legal counsel is also highly desired. Paralegal certification a PLUS. This is a 5 day in office role.

About the Job

Manage complex calendars and coordinate meetings (most meetings involve all 3 principals in attendance)

Review/compile documents for regulatory reviews and general meetings

Review contracts for errors and edits; experience using redlining software a PLUS

Manage systems in relation to Policy and Procedures and Contracts; Proactively try to optimize these systems

Attend meetings, take minutes and follow-up on action items, as needed

Coordinate travel and logistics, including itineraries

Prepare/edit presentations, reports, meeting notes and do research. as needed

Handle expenses

Maintain discretion and handle sensitive information professionally

Ad hoc projects

Hours, 9AM-5PM, Comprehensive Health Benefits

About You

5+ years supporting multiple c-suite executives, preferably at a law firm or at a company supporting the legal department

Proactive and anticipatory mindset – always ten steps ahead

High emotional intelligence and strong judgment; able to act independently

Ultra-organized and detail-oriented

Microsoft office Suite, Outlook, PowerPoint, Excel, Word. Experience with Redlining software a PLUS.

Strong communicator and likes to collaborate as a true team player

A warm engaging personality