Benefit and Payroll Administrator

Our client is seeking an experienced Benefits & Payroll Administrator to support the administration of employee benefits and manage payroll for a multi-state organization. This role plays a critical part in maintaining the company-wide Human Resources Information System and ensuring accurate, timely payroll processing, including salaries, benefits, taxes, and deductions. The ideal candidate will be detail-oriented, well-versed in benefits administration, and capable of managing payroll in compliance with federal, state, and local regulations.

Key Responsibilities

Employee Benefits Administration

Lead the weekly payroll file load, audit processes, and 401(k) reconciliation

Perform a range of benefit accounting tasks, including monthly delinquent loan report management

Generate reports, analyze data, and present findings clearly and effectively

Support compliance monitoring for all benefits plans in coordination with the Senior Manager, Benefits

Assist with audits, annual plan testing, and the administration of 401(k) and health and welfare plans

Participate in special projects and maintain process documentation for audit and administrative purposesPayroll Administration

Process weekly payroll for a low volume of corporate employees

Administer and manage the ADP time-off system

Collaborate with HR, accounting, tax, and other departments to support efficient payroll operations

Manage the corporate payroll system (ADP)

Support both internal and external payroll audits

Prepare and reconcile payroll-related reports and journal entries for the accounting department

Manage accurate and timely distribution of annual W-2 forms

Manage registration and remittance of all state payroll taxes and coordinate tax filings through ADP

Stay current on payroll tax laws, identify and implement process improvements to increase accuracy and efficiency

Support the accounting department with ad hoc reporting and special projects as needed

Qualifications

Minimum of 3 years of relevant experience in benefits and payroll within a large organization

Bachelor's degree or equivalent experience required; degree in Finance or Accounting preferred

Excellent interpersonal and communication skills

Strong analytical skills and attention to detail

Proficient in ADP and other payroll systems

In-depth knowledge of payroll laws, regulations, and best practices

Familiarity with multi-state payroll processing and tax requirements

Hands on experience with Human Resource Information Systems (HRIS)

Solid understanding of employee benefit programs and administration

Proficient in Microsoft Office Suite (Excel, Access, Word, PowerPoint)