Receptionist

One of Insight Global's clients within Real Estate is searching for a Receptionist to join their team in Irvine, CA. This position will provide administrative tasks to a department or office. This includes greeting visitors, answering calls, setting up meeting rooms, and other duties. They are responsible for providing world-class customer service to the clients and visitors of a designated building. Additionally, this role will require 5 days on-site in Irvine, CA.

What You’ll Do:

• Receive and direct incoming calls to appropriate personnel and voicemail.

• Greet clients, applicants, and visitors upon arrival. Issue visitor passes and parking validations and follow security protocols.

• Schedule and prepare meetings and conference rooms. This includes room setup, placing catering orders, and securing technological equipment. Request building and housekeeping services as needed.

• Perform general clerical duties, including distributing office faxes and packages and ordering office supplies.

• Track incoming and outgoing packages, mail, and freight. Arrange messenger service as needed. Arrange hospitality services for guests, such as transportation, tickets, reservations, etc.

• Use existing procedures to solve straightforward problems while having a limited opportunity to exercise discretion.

• Impact through clearly defined duties, methods, and tasks are described in detail.

• Deliver own output by following defined procedures and processes under close supervision and guidance.

• Monitor and maintain all working area conditions and equipment to ensure they are within corporate standards for cleanliness, proper maintenance, and safety

• Other administrative duties will include laminating, data entry, word processing, and tracking and managing inventory.

• Requires use of company intranet, telecom networks, and other computer and iOS-based systems • Fill in at any of the company’s building lobbies during vacations, schedule changes, breaks, and meal breaks. Individual will need to have excellent time management skills, be punctual.

Desired Experience

1-3 years of experience working as a Receptionist or Office Coordinator

Holding a High School Diploma or GED

Knowledge of Microsoft Office (Word, Excel, Outlook)

Basic Math Skills (percentages, discounts, and markups)

Compensation and Benefits

$23/hour to $25/hour