Executive Assistant to the Campus Dean, DCOM - Orange Park

Position Details

Position Information

Position Title

Executive Assistant to the Campus Dean, DCOM - Orange Park

Department

COLLEGE OF MEDICINE

Position Category

Staff Full Time

Job Description

The Executive Assistant to the Campus Dean, Orange Park will coordinate activities for the Office of the Dean for the LMU-DeBusk College of Osteopathic Medicine (DCOM) at Orange Park.

Required Qualifications

Five (5) or more years of experience in an executive administrative level;

Preferred Qualifications

Some college in related field of study

Physical Demands

Campus

Orange Park Florida

Job Duty

Job Duty

promote the mission of Lincoln Memorial University to all faculty, staff, students and to the community at large

Job Duty

promote effective working relationships among faculty, staff and students

Job Duty

participate on university committees

Job Duty

maintain strict confidentiality on processing documents and other University matters

Job Duty

train, develop, and manage administrative assistants supporting various departmental deans

Job Duty

train and assist administrative support in financial processing of financial documents

Job Duty

evaluate administrative support staff performance and provide counsel for improvement

Job Duty

develop policies and procedures related to administrative support functions of DCOM

Job Duty

manage and reconcile procurement card account for the Campus Dean; *manage processing of financial request for the office of the Dean

Job Duty

coordinate, manage and chair administrative assistants meetings for the Dean s Office

Job Duty

arrange support of guests and visitors of the Dean s office

Job Duty

make professional judgement decisions on routine items in the absence of the Campus Dean

Job Duty

supervise and assign support staff to accommodate hospitality needs and dignitary accommodations during accreditation visits, graduation, white coat ceremonies, and other programs

Job Duty

coordinate, organize and manage special events, dignitary engagements, including stakeholder meetings, annual faculty retreat, annual holiday parties, and other events sponsored by the office of the Campus Dean or Operations

Job Duty

support the Campus Dean in preparing and analyzing information relative to departmental functions and effectiveness

Job Duty

support the development of the budget proposals for DCOM

Job Duty

manage and assist in the oversight of the budget

Job Duty

develop and manage meetings for and update the calendar of the Campus Dean

Job Duty

take minutes and organize meeting agenda/materials

Job Duty

coordinate travel arrangements as needed

Job Duty

manage phone calls, messages, and information

Job Duty

communicate and schedule Student Progress Committee follow up meetings with the Dean

Job Duty

train and communicate with administrative support on new hire announcements and office procurement and setup

Job Duty

prepare various lists and reports as needed

Job Duty

collaborate with University Executive Assistants to develop and maintain support for the University

Job Duty

complete required institutional and program accreditation reports and other reports necessary for the operation and advancement of the University

Job Duty

support Operations

Job Duty

other duties as assigned

Posting Detail Information

Posting Number

S04208P

Job Open Date

02/20/2025

Job Close Date

07/31/2025

Open Until Filled

No

Special Instructions Summary

About the Institution

Lincoln Memorial University is a values-based learning community dedicated to providing educational experiences in the liberal arts and professional studies. The main campus is located in Harrogate, Tennessee. For more information about employment opportunities, contact the Office of Human Resources at or .

AA/EEO Statement

Lincoln Memorial University is an Equal Opportunity education institution. Lincoln Memorial University prohibits discrimination on the basis of race, color, ethnicity, religion, sex, national origin, age, ancestry, disability, veteran status, military status, pregnancy, sexual orientation, marital status, parental status, gender, gender identity, gender expression, and genetic information in all University programs and activities.

Background Check Statement

The University will conduct criminal background checks on all employees. Background checks may include but are not limited to confirmation of the individual's identity, credit information, motor vehicle driving record, review of an individual's criminal conviction record (if any), verification of any license, and certificate or degree required for the position.

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