Admin Assistant

Job Description

Salary: $20-$30

Gregor Industries is a dynamic and growing commercial construction company dedicated to delivering high-quality projects on time and within budget. We thrive on teamwork and efficiency, and we are looking for a skilled Office Secretary to join our bustling office environment.

Position Summary:

We are seeking an experienced and organized Office Secretary to support our daily operations. This individual will play a critical role in ensuring smooth communication across departments, assisting with HR and administrative tasks, and maintaining efficient office workflows.

Key Responsibilities:

Phone Management:Answer incoming calls promptly and professionally, direct messages to the appropriate departments, and assist callers with basic inquiries.

HR Support:Assist the Human Resources department with recruiting efforts, including scheduling interviews, coordinating with candidates, and managing job postings.

Scheduling Assistance:Help manage calendars and coordinate meetings for staff and management.

Administrative Tasks:Perform general office duties, such as filing, organizing, and maintaining records, as well as ordering supplies when needed.

Communication Coordination:Ensure timely and accurate communication between departments and external stakeholders.

Other Duties:Take on additional administrative responsibilities as assigned to support the smooth operation of the office.

Qualifications:

Proven experience as an office assistant, secretary, or similar administrative role.

Strong organizational skills and the ability to multitask effectively in a fast-paced environment.

Excellent verbal and written communication skills.

Proficiency in Microsoft Office Suite (Word, Excel, Outlook).

Familiarity with scheduling tools and office equipment.

Experience in a construction or commercial industry setting is a plus.

Why Join Gregor Industries?

Be part of a supportive and collaborative team.

Opportunities for professional growth within a thriving industry.

Location

Huntington Station, NY

Employment Type

Full-Time

Minimum Experience

Experienced

Compensation

$20-$30hr based on experience

Full-time