Mail Sorter

Job Description

Position - Scanning and mail sorting

Location - Eagan, MN

Hours - Mon-Fri 9am-5pm (Mail Sorter) OR 3:00 pm-11:30 pm (Scanner)

Pay Rate - $15hr

Job Overview:

The Document Scanner will be responsible for converting physical documents into digital formats, ensuring they are properly scanned, organized, and stored within the company’s document management system. The role involves operating scanning equipment, handling sensitive documents, and adhering to established processes for data entry, quality control, and confidentiality.

Key Responsibilities:

Document Preparation:

Organize and prepare physical documents for scanning (e.g., removing staples, paperclips).

Ensure documents are in good condition for scanning (clean, unwrinkled, undamaged).

Sort documents by priority and scan sequence.

Scanning:

Operate scanning equipment to convert physical documents into digital files.

Adjust scanning settings (resolution, color, format) to match document requirements.

Scan a variety of documents, such as forms, contracts, records, and receipts.

Quality Control:

Review scanned images for accuracy, legibility, and completeness.

Rescan documents if necessary to meet quality standards.

Correct errors in scanned files (e.g., reorienting or cropping images).

Data Entry & File Management:

Accurately label and categorize scanned files for easy retrieval and organization.

Upload digital files into the company’s document management system.

Ensure files are stored securely, and access is given only to authorized personnel.

Document Security & Confidentiality:

Handle sensitive and confidential documents with discretion.

Follow data protection and confidentiality guidelines to maintain privacy standards.

Full-time