Accounts Payable Clerk

Job Description

Salary: 26.00

JOB TITLE: Accounts Payable/Administration (Full Time)

LOCATION: Irvine, California

DEPARTMENT: Accounting

REPORTS TO: Controller

FLSA Category: Non Exempt

Hourly Rate: $26

ESSENTIAL FUNCTIONS: Reasonable accommodations may be made to enable individuals with disabilities to perform the essential function.

Our company is growing rapidly and is looking for an Accounts Payableindividual. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.

Responsibilities

Maintain files by posting all unpaid and paid disbursement documents (invoices, check requests, etc.)

Respond to vendor queries concerning payments of invoices

Identify employee reimbursement requests within the context of company policy

Audit A/P invoices quarterly to ensure no duplicate payments were made

Compile documentation for audit review

Monitor credits owed to the company and ensure all credits are properly applied to vendor payments

Manage list of month-end accruals

Other tasks or projects assigned by manager

Perform administrative support and related duties which are broad, varied, and often of a complex/confidential manner

Manage phone calls, schedule appointments, maintain calendars, complete expense reports, compose/type correspondence

Maintain departmental files including, but not limited to, training files, client contract files, and project files

Coordinate and distribute inbound and outbound mail

Ensure all vendor invoices and statements received are correctly and appropriately administered in a timely manner and in accordance with departmental procedures

Serve as front desk personnel

Qualifications

Flexibility pertaining to hours, including ability to work over-time and weekends if/when needed

Knowledge of month-end closing processes (reconciliation and running of A/P related reports)

1 years of experience in accounts payable and/or administrative support (We are willing to train candidates with the right skills and entry level experience)

Ability to build good relationships with vendors (Prior experience and expertise in vendor management a plus)

Capable of managing stressful situations, conflicting deadlines, and prioritizing tasks from multiple managers

General office environment with ability to sit for long periods of time and ability to move about in an office

Knowledge of reconciliation of monthly payable reports to confirm all amounts paid are accurate

Supervisory Responsibility

None.

Work Environment

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. Parking is security gated within a business complex.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk and hear. The employee frequently is required to stand, walk, use hands, fingers, handle or feel items, and reach with hands and arms.

Position Type/Expected Hours of Work

This is a full-time position. The hours and days of work are Monday through Friday, 9:00 a.m. to 6 p.m. Occasional evening and weekend work may be required as job duties demand.

Other Duties: This job description is not intended to cover or contain a comprehensive listing of all activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time, with or without notice.

Generous Benefit Package Includes:

The Best 401(k) Plan in the industry!

2 Weeks Accrued Vacation, 3 days Paid Sick Leave, and 1 Day Personal Holiday (for most employees other than Directors and above positions)

8 Paid Major Holidays

Employee Group Medical Insurance Coverage 100% paid by the Company (PPO Nationwide Network)

Employee Group Dental (California Only DHMO) Insurance Coverage 100% paid by the Company (upgrade to PPO available for minimal cost)

Employee Group Dental (Non-California Employees) subsidized PPO

Employee Vision and Chiropractic embedded in the medical plan paid by the Company

Employee Life Insurance/AD&D paid by the Company

Employee Short Term Disability paid by the Company (for Non-California employees only)

Employee Long Term Disability paid by the Company

Other Additional Optional Coverage: Vision Coverage, Short Term Disability, Life, Accident, and Hospitalization

Tuition Reimbursement, Employee Assistance Program, College Savings Plan, Pet Insurance

Commercial Fire Protection, LLC. is an equal opportunity employer and is committed to a diverse workforce. The Company is committed to a policy of equal employment and will not discriminate against an applicant or associate based on his or her age, sex, sexual orientation, gender identity, race, color, creed, religion, national origin or ancestry, citizenship, marital status, familial status, physical or mental disability, handicap, military or veteran status, genetic information, pregnancy or any other category protected under federal, state or local law, regulation or ordinance.

Full-time