Document Management Specialist

Job Description

Job Summary:

Responsible for managing company documents.

Assist company's ability to adhere to record retention policies, safeguard information and retrieve data more effectively.

Store, manage and track company documents.

Scan, image, organize and maintain documents.

Control the retrieval of documents.

Receive and process Requests for Information, or RFIs, from employees or clients and maintain the requests via tracking logs.

Search electronic sources, such as databases or repositories, or manual sources for information.

Consult with end users regarding problems in accessing electronic content.

Scanning or other automated data entry procedures, using imaging devices and document imaging software.

Identify and classify documents or other electronic content according to form type or other characteristics

Assemble policy pages to be mailed to consumers

Act as a back-up for mailroom services, which includes running postage machine, prepping envelopes for FedEx, UPS, certified mail, etc.

Qualifications:

Education: High school diploma or equivalent

Ability to work independently or with a small team

Excellent attendance

Ability to work overtime

Ability to pivot between multiple priorities

Able to lift ~20 lbs multiple times throughout the day

Benefits:

Healthcare Insurance: Synectics offers eligible employees and their dependents healthcare coverage through BlueCross BlueShield of Illinois. Eligibility begins on the 1st day of the calendar month following 60 days of continuous full time employment with Synectics. Premiums are subsidized by Synectics.

Dental Insurance: Synectics offers eligible employees and their dependents a dental plan through MetLife. Eligibility begins on the 1st day of the calendar month following 60 days of continuous full time employment with Synectics.

Vision Insurance: Synectics offers eligible employees vision insurance through VSP. Eligibility begins on the 1st day of the calendar month following 60 days of continuous full time employment with Synectics.401(k) Plan: The Synectics Inc. Investment Savings Retirement Plan. Synectics offers all employees who are 21 years of age or older the opportunity to invest in the 401(k) Plan on the first enrollment date that is at least 30 days after employment begins. Enrollment dates are each January 1st, April 1st, July 1st, and October 1st.

Technical Certification Bonus: Synectics is pleased to award its employees a bonus of up to $500 for an approved professional certification. In determining the bonus amount, Synectics will consider the cost of the test(s) for any certification relating to your current position, achieved during your employment with us. Only one Certification Bonus per calendar year may be awarded per employee. Only current, active employees will be eligible to receive this bonus. It will be awarded 90 days after the Synectics office has received documentation confirming the successful completion of the certification.

Synectics is an equal opportunity employer.

Full-time