Admin Assistant

Job Description

We are seeking a reliable and detail-oriented Administrative Assistant to support our automotive dealership’s daily operations. The ideal candidate will handle administrative tasks, provide excellent customer service, and ensure smooth communication between departments to enhance overall efficiency.

Key Responsibilities:

Greet and assist customers, vendors, and visitors in a professional and friendly manner

Manage incoming calls, emails, and correspondence; route inquiries appropriately

Schedule service appointments and manage calendars for dealership staff

Assist sales and service teams with data entry, CRM updates, and customer follow-ups

Order and maintain office supplies and dealership forms

Prepare reports, memos, invoices, and other documents as directed

Support human resources and accounting functions as needed

Ensure the front office area is tidy and presentable at all times

Qualifications:

High school diploma or equivalent (Associate’s degree preferred)

Previous experience in an administrative or dealership setting is a plus

Proficient in Microsoft Office Suite (Word, Excel, Outlook)

Experience with dealership management systems (e.g., CDK, Reynolds & Reynolds) is a plus

Strong organizational and time management skills

Excellent verbal and written communication

Professional demeanor and customer service-oriented

Working Conditions:

Office setting within a dealership environment

May require occasional lifting of office supplies (up to 25 lbs)Company Description

Our mission is to be a recognized leader in the automotive industry by challenging ourselves to meet the highest standards of quality, innovation, integrity and customer satisfaction. Over the last 40 years, we've established a reputation of success, respect and integrity with both our customers and employees

Here at Bill Holt, We believe that treating our customers as we would our best friend creates a different kind of car buying experience. Purchasing a vehicle is an amazing moment in someone's life, and we are committed to making sure the experience is a memorable and enjoyable one.

At the Bill Holt Automotive Group we believe our employees deserve a different type of employment experience. We provide you the tools, training and support you need to grow your career. Our dealerships are some of the top volume dealerships in the area and we're continuing to grow and expand locations.

Part-time