Talent Acquisition Associate (Part-time)

Overview and Responsibilities

The Talent Acquisition Associate is a lead ambassador for the Talent & Culture team acting as first contact and liaison for all human resource functions of the College. This includes administrative support for talent acquisition, compensation, benefits, Faculty Quality Assurance System (FQAS), employee on-boarding and off-boarding, employee relations and communications, and other areas of Talent & Culture. This position focuses on ensuring applicants have an amazing experience throughout the entire recruitment process and supports all areas of the Talent & Culture Department.

Responsibilities:

Welcome and greet all employees, students, and other visitors to the Talent & Culture department, including walk-in visitors and phone and virtual contacts.

Serve as a primary contact by assisting applicants, employees, students, general public, and external stakeholders with questions, concerns, and inquiries.

Provide professional, respectful, and effective resources which ensure timely, appropriate, and beneficial solutions.

Provide administrative support to the Talent & Culture vice president and directors.

Identify and initiate process improvement in all related areas of the department.

Establish and maintain effective working relationships with employees within all levels of the College as well as students and guests.

Administer, review, and make decisions regarding Employee Tuition Reimbursement program for all eligible employees.

Collaborate with the Professional Development Department in the use of Cornerstone for tracking and assisting the setup and maintenance of modules for performance evaluations, employee onboarding, and other related trainings.

Coordinate ongoing employment agreements including updating agreements and communication with employees and managers.

Serve as the primary Talent & Culture contact for responding to data requests.

Process purchase requisitions, annual blanket purchase orders, invoices, and submit annual purchase requisitions for the upcoming fiscal year.

Order all departmental supplies using ESM Solutions.

Hold P-card for the Talent & Culture department and reconcile monthly purchasing card report.

Maintain Talent & Culture website, employee handbook, and other employee resources.

Annually distribute, collect, and report status of employment contracts for full-time faculty and select management positions.

Work independently as well as with key stakeholders in support of the entire talent acquisition process.

Communicate and provide guidance to potential applicants regarding all phases of the process to include status of position postings, job duties, application process, and interview process.

Prepare oral and written materials for application review and interview processes (e.g., agendas, letters, interview questions, etc.).

Provide, monitor, and maintain manager and committee member access to applications via iCIMS (applicant Tracking System).

Schedule interviewees, finalize interview agenda, and send interview confirmation notices.

Provide, test, and troubleshoot remote interview options (WebEx, Microsoft Teams, Zoom, etc.) with interviewees.

Publish new employee announcements.

Record retention of recruitment files.

Support Talent Acquisition Specialists with recruitment initiatives including candidate sourcing, social media, job boards, talent pipelines, etc.

Develop and maintain documented Talent & Culture processes, procedures, and best practices.

Participate in ad-hoc talent related projects to build community and continually improve success.

Manage sensitive and confidential matters like personnel relations, employee relations, planning and protecting the security of information, data, and files.

Coordinate work schedules and direct the work assignments of interns, work study students, and temporary staff on behalf of the Talent & Culture team.

Communicate and interpret Talent & Culture policies and procedures for employees.

Represent Talent & Culture on appropriate teams and committees.

Provide back-up support in absence of the other Talent & Culture associates.

Assist all members of the Talent & Culture team on an as needed basis.

Required Knowledge, Skills and Abilities:

Knowledge of required employee training (e.g., IX, FERPA, Blood Borne Pathogens, Hazard Communication, etc.)

Knowledge of common personnel documents and forms (e.g., I9, W4, WT-4, Confidentiality).

Knowledge of electronic record keeping processes and retention.

Ability to work independently and as a team member.

Ability to use judgment, discretion, and decision-making skills in dealing with confidential and sensitive issues.

Ability to maintain confidentiality.

Ability to adhere to College policies and procedures.

Ability to model integrity through self-awareness, personal accountability, ethical behavior, quality standards, and sustainable practices.

Ability to think critically by applying problem solving practices, acquiring relevant information, using technology and other resources appropriately, and evaluating alternatives.

Ability to communicate effectively by speaking and writing clearly, concisely, and professionally; practicing active listening; reading critically and adapting communication for audience.

Ability to value diversity by recognizing personal biases, adapting to culturally diverse situations, and demonstrating a commitment to equity, inclusion, and respectful interactions with persons of diverse ethnic, cultural, social-economic, or educational backgrounds.

Intermediate knowledge of and skills with technology including software programs for communication, data collection, and decision making including, but not limited to Microsoft Teams, Microsoft Office Outlook, Word and Excel.

Qualifications

Associate degree in Human Resources or a related field.

Minimum of three years of experience in human resources, talent and culture, or related field.

In evaluating candidates for this position, the College may consider a combination of education, training, and experience which provides the necessary knowledge, skills and abilities to perform duties of position.The College is seeking to attract diverse instructors and staff who can inspire our increasingly diverse student population. We believe every member on our team enriches our diversity by exposing us to a broad range of ways to understand and engage with the world, identify challenges, and to discover, design, and deliver solutions. We value the ability to serve students from a broad range of cultural heritages, socioeconomic backgrounds, genders, abilities, and orientations. Therefore, we seek applicants who demonstrate they understand the benefits of diversity in a higher education community. Consideration will be given to equity-minded individuals committed to collaborating with faculty, staff, administration, students, and community partners who are also committed to closing equity gaps.

Benefits Summary

2025 annual benefits include:

3 – 4 weeks of paid vacation time based on years of service, prorated based on percent of full-time

11 paid holidays, if the holiday falls on a regularly scheduled work day

Paid winter break - varies each year based on academic calendar and, at a minimum, includes days between Christmas and New Year’s holidays (some exceptions may apply for essential workers) and is prorated based on percent of full-time

Paid summer break - the week of July 4th, prorated based on percent of full-time

4 paid personal days, prorated based on percent of full-time

15 paid sick days for absences due to illness, injury, or doctor and dentist appointments of the employee, dependent children, spouse, or parents of the employee or spouse, prorated based on percent of full-time

Paid bereavement time

Paid volunteer time

Tuition reimbursement up to $2,500 annually (eligibility requirements apply)

Health insurance for employee, spouse, and dependents with attached Health Savings Account (HSA); CVTC contributes $3,400 annually for a family plan or $1,700 annually for a single plan to your HSA

Wellness incentive of up to $600 for employees enrolled in CVTC’s health insurance

Dental insurance for employee, spouse, and dependents

Vision insurance for employee, spouse, and dependents

Life and long-term disability insurance premiums paid by CVTC (must meet minimum requirements)

Wisconsin Retirement System (WRS), CVTC matches 6.95%, vested at 5 years of credible service (must meet minimum requirements)

403(b) tax deferred annuity program

457(b) deferred compensation plan

Section 125 flexible spending accounts

Employee Assistance Program (EAP)

Professional development

Certified Gold Level Family Friendly Workplace (FFW)

Access to expansive collection of college and public library resources for personal and professional use

Free or low-cost services offered by CVTC program students, such as computer repair, automotive repair, Shear Inspiration Salon and Spa, aesthetician services and 620 West restaurant and culinary pop ups

Benefits begin on the first date of employment (i.e., there is no waiting period).

CVTC does not discriminate on the basis of race, color, national origin, sex, disability, or age in its programs and activities. The following person has been designated to handle inquiries regarding the college's non-discrimination policies: Vice President of Talent & Culture, 620 W. Clairemont Avenue, Eau Claire, WI 54701,, WI Relay: 711

Part-Time