Admissions Manager

Job Description

About the Position

The Admissions Manager is responsible for recruiting, testing, admitting, and placing new students into the program. The Admissions Manager identifies creative ways to increase awareness and recruit students from untapped communities so that we continue to identify and serve students from diverse backgrounds across the city. The Admissions Manager also works closely with Baltimore City Public Schools to align our admissions process with the school system’s existing middle school/high school choice process. The Admissions Manager reports directly to the Executive Director and will serve as the central point of contact for Ingenuity’s admissions process.

QUALIFICATIONS:

Bachelor's Degree or four years of related professional work experience preferred.

Two to three years’ experience in K-12 or school recruiting or admissions, education administration in middle school or high school setting, or outreach/sales/marketing in related fields.

KNOWLEDGE, SKILLS, AND ABILITIES:

Ability to organize, plan, & manage a robust strategy consisting of key recruiting messages & events.

Ability to engage district office, school leaders, community partners, and parents around the Ingenuity admissions process.

Experience managing timelines, coordinating events, public speaking, and parent/community engagement and outreach.

Experience managing relational databases to manage application materials, evaluate & analyze applicants, and measure success over the lifecycle of a student.

Ability to analyze past trends in admissions and enrollment to determine strategy and assess competition.

Excellent understanding of data administration and management functions (collection, analysis, distribution).

Proficiency in MS Office (Excel, Word, PowerPoint) and/or Google Suite (Docs, Sheets, Slides).

Excellent communication and collaboration skills.

WHAT YOU'LL DO:

1. Recruiting

Develop a robust recruiting strategy, including timelines and key dates.

Develop key recruiting messages, brochures and materials that attract a diverse, high ability cohort of students interested in STEM.

Organize, plan, & manage recruiting events in coordination with schools and the district (open Houses, school visits, choice fairs, information sessions, shadow days, etc.).

Manage student volunteers in recruitment activities.

Engage and encourage families to pursue STEM based education for their children.

Foster relationships with community partners to identify pools of students, particularly those in untapped communities.

2. Managing Applications

Create application timeline in coordination with Baltimore City’s Choice Office.

Prepare applications (for online and offline use).

Evaluate applications to determine which students to invite to Ingenuity test day.

Communicate with applicant families during the application process (letters, Q&A for website and incoming calls).

3. Testing

Managing the administration of Ingenuity’s admissions test, and other outside assessments as needed.

Manage and secure testing locations.

Recruit and manage proctors.

Oversee the administration of test day.

4. Placement/Acceptances

Work with Ingenuity staff to maintain and communicate an Admissions Policy.

Manage correspondence with accepted, rejected, and waitlist applicants (phone, mail, email).

Notify the district and school partners of students accepted into program

5. Enrollment

Measure success of the admission season (applicant trends from prior years).

Manage the enrollment and onboarding process with the district office and schools to ensure smooth transition of students and families into the program and their designated school.

Transition accepted students over to the Ingenuity program staff.

KEYS TO YOUR SUCCESS:

Possess a genuine love and a deep respect for young, talented students from culturally and economically diverse populations.

Embrace opportunities to identify students from all backgrounds to achieve competitive levels in STEM.

Build strong relationships with families, honoring diverse perspectives, and modeling values that inspire curiosity, collaboration, and a passion for excellence.

Set ambitious, results-driven goals and anticipate challenges with proactive, practical solutions.

Show a commitment to racial equity and social justice by recognizing and addressing disparities, welcoming feedback, and continuously learning.

Additional Notes: Work is performed in the office, and considerable time is spent in schools across the city during the recruitment and testing phase. This position will require occasional evenings and weekends during the recruiting and testing season. Travel beyond one location in a day is reimbursed.

This job description is not designed to cover or contain a comprehensive listing of the activities, duties, or responsibilities required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.Company Description

The Ingenuity Project is a long-standing 501c3 nonprofit offering advanced math, science, and research programs preparing the next diverse generation of nationally competitive STEM leaders from Baltimore City Public Schools. The mission of The Ingenuity Project is to prepare and launch the next diverse generation of nationally competitive STEM (Science, Technology, Engineering, and Mathematics) leaders from Baltimore City Public Schools. Our vision is to educate and support a diverse cohort of Baltimore City students for seven years (grade 6-12) through an advanced, socially responsible STEM curriculum and leadership program that cultivates a passion for excellence, deep sense of curiosity, and strong desire to innovate and change systems for the greater good.

In everything we do, we model Ingenuity’s core values for STEM leadership:

- nurture a passion for excellence, not perfectionism;

- cultivate curiosity about others and the world around us;

- encourage innovation through taking risks and embracing new opportunities;

- expect collaboration where we listen to and share the spotlight with others;

- foster inclusivity that honors the interests and perspectives of others from different cultures, identities and backgrounds.

Full-time