Vendor and Purchasing Analyst

University City Housing Company

Join a fast paced and growing industry! We are a Philadelphia-based Property Management Company with significant real estate holdings in and around the Philadelphia metropolitan area. Our current portfolio consists of 4,000 residential units and 250,000 square feet of commercial space.

We’re seeking a highly skilled Vendor and Purchasing Analyst to lead our contract negotiations and purchasing strategies with a focus on delivering a measurable impact to our bottom line. In this role, you’ll drive vendor negotiations, purchasing decisions, and cost analysis to support operations, renovations, and capital projects across our multifamily housing portfolio. You’ll have the opportunity to influence purchasing strategy, build strong vendor relationships, and contribute directly to the success of our communities.

This role is perfect for someone who thrives on complex deal-making, data-driven decision-making, and building vendor relationships that create long-term value.

Vendor and Purchasing Analyst Responsibilities:

Lead contract negotiations with vendors, contractors, and service providers

Develop purchasing strategies that optimize cost, quality, and delivery timelines

Manage purchasing for maintenance supplies

Analyze bids, vendor performance, and cost data to drive smarter purchasing decisions

Conduct deep analysis of pricing models, supplier performance, and market trends

Collaborate with property and regional managers to align spending with operational needs

Maintain contract compliance, insurance documentation, and renewal schedules

Manage CAPEX projects from inception through completion, including proposal, scheduling, procurement, approval, execution, and final delivery, ensuring the project is aligned with organizational goals

Vendor and Purchasing Analyst Qualifications:

Experience in contract negotiation, procurement, or purchasing (multifamily or construction background preferred) and managing supplier relationships

Experience in purchasing, sourcing, or supply chain management

Knowledge of vendor management and service contract structures

Detail-oriented with strong communication and follow-through skills

Excellent communication and problem-solving abilities

Strategic mindset with attention to detail and a drive for results

Ability to manage multiple projects and priorities in a fast-paced environment

Bachelor's Degree from an accredited college or university

Ability to present and synthesize information concisely

Strong analytical and organizational skills, proficiency in Excel and cost modeling

Our Comprehensive Benefits Package for Full-Time Employees Includes:

Opportunities for professional and personal development and career growth

Competitive Salary

Comprehensive Health Insurance - Medical, Dental, Vision

Medical & Dependent Care Flexible Spending Accounts (FSA)

Retirement plan – 401(k) with up to 4% employer match

Paid Time Off (vacation, sick, 9 holidays, 2 floating holidays)

Employer-paid Short-term Disability

Voluntary Long-term Disability

Voluntary Life Insurance

Voluntary Hospital Indemnity Insurance

Employee Assistance Program (EAP)

Annual Awards & Recognition

Company Paid Certifications & Licensing

Employee Referral Program

Apartment Discount Available

Link to our real estate portfolio: