Enrollment Attendance Manager

Enrollment & Attendance Manager

Classification: Full-time, Exempt, Salaried

Start Date: July 1, 2025

Location: IOTA Central Office

Travel: reliable transportation required between campuses and to events/home visits

IOTA Community Schools is seeking a full-time Enrollment & Attendance Manager. This critical role will manage the student enrollment process . We are seeking a candidate who is self-motivated and a self-directed learner with strong interpersonal skills as well as meticulous attention to detail. This role will lead work across multiple campuses and manage one team member.

Position is year-round with benefits. Work schedule is Monday-Friday with extra hours required during heavy enrollment periods on weekends and/or evenings. This is an on-site role requiring consistent access to transportation to and between campuses, conducting home visits, and attending community events. Travel the first year is expected around Memphis with possible limited travel to Little Rock. Subsequent years will include more travel to the Little Rock area.

SUMMARY:

Responsible for outreach to potential students and their families, leading marketing campaigns for students and maintaining student enrollment, coordinating school enrollment teams and events, while also acting as the subject-matter expert of SchoolMint.

ESSENTIAL DUTIES INCLUDE:

Lead the marketing campaign for IOTA while making data-driven decisions on strategic plans

Drive school efforts with engagement strategies designed to build prospective student interest leading to enrollment outcomes

Lead system needs as it relates to the student enrollment platform

Own enrollment strategy to create, execute and facilitate student recruitment and embed enrollment into all aspects of IOTA culture

Enter and/or modify student personal, demographic, and academic data

Establish relationships with existing families to enroll siblings and engage prospective families

In conjunction with direct report, manage the SART process for 100 percent accuracy in attendance taking and utilization of processes/procedures

Responsible for ensuring data and files are complete with all SIS errors addressed by deadline

Responsible for records requests from other school districts

Schedule appointments for new students

Prepare and present enrollment reports

Work jointly with the Leadership team to plan and host marketing and enrollment events

Lead enrollment events such as Open Houses, Transfer Student events, etc.

Organize and conduct school tours with student prospects

Work closely with recruitment teams at the school and network level

Weekly school level meetings to review attendance and enrollment with school leadership

Lead spring and summer summer recruitment efforts

Conduct home visits as needed based on chronic absenteeism data or student enrollment initiatives

Other duties as assigned

KEY PERFORMANCE INDICATORS:

Year 1:

Deployment of annual recruitment and enrollment calendar with automation and training decks and timelines codified

100 percent of all participants trained and automations created and monitored for accuracy

85 percent of weekly school-level meetings implemented with clear agendas, data-driven conversations resulting in attendance improvements and recruitment goals being met

In conjunction with Data team, ensure 100 percent of data utilized is accurately supporting attendance, recruitment and enrollment

Configuration and testing of SchoolMint and/or other student enrollment platform to ahead of re-enrollment or enrollment to align to state requirements and reflect IOTA priorities and goals

Ongoing:

100 percent of IOTA campuses average 85 percent daily attendance for the school year

100 percent of school-site staff taking attendance daily using correct processes/procedures

100 percent of appropriate IOTA staff receive SchoolMint training by re-enrollment kick-off

90 percent of staff can communicate recruitment and enrollment goals at all time

100 percent of IOTA campuses with a lottery meet or exceed their targeted goals

At least 85 percent of students accepted in the lottery convert to students

100 percent of IOTA campuses meet their enrollment targets by September 1 annually (this will be broken down and tracked monthly to lottery or enrollment targets)

100 percent of SIS errors resolved by the deadlines with year of year reductions in errors

100 percent of student files in compliance ahead of all oversight visits or quarterly audit

Qualifications:

Qualifications

Two years of related experience in student recruitment or community organizing required

Bachelor’s degree required, or relevant experience can be substituted.

Experience with Excel or Google Sheets required

Must be proficient in new technology

Ability to navigate PowerSchool/SIS or CRM platforms to pull reports and assess data trends required

Experience in enrollment or customer-facing software implementation and deployment

Evidenced ability to lead cross-functional teams to data-driven decisions and outcomes

High level of personal responsibility and drive towards ambitious goals

Strong sense of integrity, ethics, and drive to achieve and grow

Rock-solid commitment to IOTA’s mission and the communities we serve

Experience managing multiple projects simultaneously

Excellent organization, prioritization, oral and written communication skills

Detail oriented, efficient and accurate

Flexibility to work in a fast-paced environment

Ability to work collaboratively as part of a team

Ability to build and/or strengthen relationships with external stakeholders

Familiarity with and willingness to learn about and utilize technology to improve communication, collaboration, and productivity

Pass a TB test and background check at time of offer

SKILLS/OTHER:

Strong leadership skills

Strong organizational skills

High level attention to detail

Additional Information

SALARY RANGE: $70,000-$75,000. We also offer a comprehensive benefits plan, 401K, and generous vacation time, as well as the opportunity to impact a growing, mission-driven organization that is committed to the success of students in public schools. Please note that we are unable to sponsor H1-B Visa applicants.