Event Coordinator

Job Description

Event Coordinator

Location: Livermore, CA (On-site) Full-time & Part-time Options Available

Compensation: $28$32/hour DOE, benefits, and flexible schedule

About the Company

Our client is a premier hospitality group operating two of the most sought-after event venues in the Bay Area. With a reputation for delivering beautifully executed events and refined culinary experiences, theyve built a loyal following by blending professionalism, warmth, and creativity. Their team is passionate about creating unforgettable weddings and events, right down to the last detail.

About the Role

The Event Coordinator is the backbone of execution, responsible for managing the full event lifecycle from client meetings to day-of coordination. This role is ideal for someone who thrives in fast-paced environments, is calm under pressure, and enjoys blending logistics with hospitality. Event days are typically 10 hours, and the rhythm averages 1 to 2 events per week. Flex days are built in following event shifts to promote work-life balance.

What Youll Do

Lead and execute events from planning meetings to final wrap-up

Direct the set-up crew and banquet staff during events

Manage tastings, rehearsals, client walkthroughs, and vendor communications

Ensure all event elements align with client vision and company standards

Troubleshoot onsite challenges and resolve issues in real time

Create floor plans and handle rental and vendor coordination

Assist with administrative tasks and occasionally support the sales team with tours

What Were Looking For

1 to 3+ years of experience in hospitality, events, or related roles

Exceptional communication and people skills

Ability to multitask and calmly manage the moving parts of large events

Comfortable working weekends and swing shifts as needed

Proficient in Google Suite, experience with event software a plus

Bachelor's degree in Event Management or related field preferred

Why This Role

This team values each other, and it shows. Youll join a collaborative environment where your voice matters, your creativity is welcomed, and no two days are the same. Plus, youll never be bored.

Part-time