Construction Project Management Administrator

Administrative – Construction Management

Location: Staatsburg, New York

Employment Type: Full-time Paid, contract to permanent

Eligibility: U.S. Work Authorization Required

About Our Company

Transitional Builders is a general contractor specializing in the construction of municipal buildings, schools, higher education facilities, multifamily housing, and other residential projects. Our culture is rooted in the entrepreneurial spirit of a small business, offering a collaborative and hands-on work environment.

Position Overview

We are seeking an Administrative to support our construction management team. The employee will work alongside project managers and administrative staff to assist with a variety of organizational and documentation-related tasks. This role provides an excellent opportunity for recent graduates with a degree in Business Administration, Construction Management, or a related field to gain exposure to the business operations within a growing construction company.

Key Responsibilities

Assist with maintaining project files and document management systems.

Support the preparation and distribution of project correspondence and reports.

Help update internal spreadsheets, databases, and tracking logs.

Coordinate scheduling and meeting logistics for project and office activities.

Shadow team members on administrative procedures related to budgeting, purchasing, and subcontractor communication.

Participate in office-wide initiatives and contribute to maintaining a productive office environment.

Assist in collecting and organizing data for invoicing and requisitions.

Provide general office support such as scanning, filing, and preparing mailings.

Learning Objectives

Gain exposure to administrative functions in a construction environment.

Develop skills in professional communication, document organization, and scheduling.

Learn how administrative support contributes to the successful delivery of construction projects.

Understand how construction documents, contracts, and budgets are managed.

Qualifications

Currently graduating from college program focused on Business Administration, Construction Management, or a related field.

Strong attention to detail and organizational skills.

Proficient in Microsoft Office (Word, Excel, Outlook), ADOBE.

Effective written and verbal communication abilities.

Ability to multitask and adapt in a dynamic work environment.

Willingness to learn and take initiative.

Benefits & Perks

Mentorship and exposure to both administrative and project workflows.

Networking opportunities within the construction industry.

Hands-on experience with construction documentation and processes.

Potential pathway to a full-time role following graduation.

If you are interested in this position, please send your resume to