Receptionist

Receptionist

Location: San Francisco, CA (Onsite)

Compensation: $36–$38/hour

Schedule: Monday to Friday, 6:00 AM – 3:00 PM

Overview:

We are seeking a polished and highly organized Receptionist to be the first point of contact at our San Francisco client office. This individual will serve as both the face of the firm and a key operational support across facilities, vendor coordination, scheduling, and event planning. The ideal candidate thrives in a fast-paced, professional setting and is equally comfortable greeting guests as they are managing floor plans and supply logistics.

This is a dynamic, multi-functional role best suited for someone who takes initiative, communicates effectively, and can juggle administrative tasks with hospitality-level service.

Key Responsibilities:

Reception & Front Desk Operations

Maintain a professional and welcoming reception desk presence at all times

Answer, screen, and route incoming calls with a high degree of professionalism

Greet and check in guests, manage visitor access, and coordinate desk assignments

Maintain and update the front desk and visitor manuals

Prepare conference rooms, manage catering logistics, and oversee event setup

Administrative Support

Manage incoming and outgoing mail, packages, and courier services

Track and submit accounts payable invoices for approval

Coordinate with internal teams and building services to address tech support and workspace issues

Support onboarding of new employees with desk setup, ID badge activation, and initial supplies

Facilities & Office Services

Serve as the point of contact for vendors, building management, and Environmental Health & Safety

Maintain physical office condition and ensure facilities are fully operational

Order, stock, and manage inventory for office, kitchen, and bathroom supplies

Oversee maintenance schedules for appliances and office equipment

Real Estate & Floorplan Management

Act as on-site liaison for the Global Head of Real Estate

Coordinate with building management for utilities, repairs, and office services

Manage seating charts and floorplans using WISP/OfficeSpace software

Facilitate employee moves, new hire desk assignments, and seating optimization for teams

Corporate Services & Event Planning

Collaborate with the global Corporate Services team on firm-wide initiatives and events

Support ad hoc projects and planning efforts across departments

Participate in monthly team meetings and assist with internal event coordination

Required Skills & Qualifications:

3+ years of experience in a front desk, administrative assistant, or office coordination role

Proficiency with Microsoft Office (Outlook, Excel, Word, PowerPoint)

Experience with workplace planning tools like WISP or OfficeSpace preferred

High attention to detail, ability to multitask, and a proactive attitude

Excellent interpersonal, verbal, and written communication skills

Ability to maintain confidentiality and handle sensitive information professionally

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.