Accounting Clerk

Job Description

Salary: $24.00 - $28.00/hr DOE

Job Summary

WasteXpress Environmental (WXE), a Pacific Northern Environmental LLC division, is seeking an Accounting Clerkwho thrives in a fast-paced, team environment and has the ability to provide exceptional service and skills to our company, clients, and employees.

Pacific Northern Environmental, LLC consists of five divisions including Advanced Electrical Technologies (AET), Taurus Power and Controls (Taurus), Cowlitz Clean Sweep (CCS), Pacific Northern Environmental Construction (PNEC), and WasteXpress Environmental (WXE). Together, we specialize in commercial and petroleum construction, industrial and commercial electrical, industrial cleaning, and hazardous waste disposal. PNE LLC is a multi-state organization with operating offices in Washington, Oregon, Idaho, and Hawaii. In addition, we carry out projects across the United States.

WasteXpress has been helping PNW customers since 1989 by providing fast, friendly, and compliant hazardous waste disposal services to a broad range of clientele. Our value system treats every customer with the importance they deserve and the service they expect.

The Accounting Clerk is responsible for providing administrative and transactional support to the WXE Accounting Specialist, with a primary focus on Accounts Receivable, Collections, and Accounts Payable functions. This role will involve communicating with customers regarding outstanding invoices, processing payment, and assisting with vendor-related transactions. The ideal candidate is organized, detail-oriented, and a proactive self-starter who can complete tasks independently while maintaining a high level of accuracy and confidentiality.

Education and Experience Qualifications

High School Diploma or GED

Valid Drivers License Required

2 years office experience, specifically Accounting experience (Accounts Receivable, Collections, Accounts Payable) required.

Strong problem-solving abilities required.

Previous experience with common office equipment, such as multi-line phone systems and copy machines.

Must be proficient in Microsoft Office and Excel.

Experience with T&M Billing strongly preferred.

Experience with accounting software, basic understanding of accounting functions.

Exceptional customer service skills and ability to work independently.

Excellent communication skills.

Ability to work with all levels of staff and management.

Ability to multi-task and handle various urgent tasks.

Must be detail-oriented and set high standards for accuracy.

Duties and Responsibilities

The Accounting Clerk possessing the education and experience listed above performs the following:

Work with the internal accounting department along with operations to ensure all accounting related documentation is accurate.

Computes and enters correct data needed to create invoices.

Create and modify T&M billing to generate invoices and send to customers.

Reviews billing packet submitted from field for accuracy and compares billing estimates, dailies, and applied cost in system.

Reconciles and identifies variances between billing paperwork from field to cost that is posted on jobs, following up with management on any discrepancies.

Respond to and resolves administrative inquiries and questions

Retrieves information as requested from records, email, and other related documents, prepares written summaries of data when needed.

Conducts research and complies various types of statistical reports.

Identify and monitor all overdue customer accounts. Attempt to collect or negotiate a payment plant to collect in installments.

Resolve any customer issues and complaints concerning billing.

Review and verify invoices for accuracy and proper approvals.

Enter invoices into accounting software, ensuring proper GL coding

Match invoices to purchase orders and receiving reports

Assist with reporting and preparing AP-related documentation for monthly and year-end close.

Ensure compliance with internal controls and financial policies related to disbursements.

Respectfully takes direction from manager and works collaboratively in a team environment with a spirit of cooperation.

Maintains punctual, regular, and predictable attendance.

Other duties as assigned.

Working Conditions and Physical Requirements

The candidate must possess and be adaptable to the following physical abilities and working conditions:

Move about the jobsite as needed.

Move work related equipment up to 10lbs.

Remain in a stationary position for long periods of time.

Operate various technological devices, including but not limited to a computer.

Occasionally ascend/descend ladders and/or stairs.

Employee Benefit Program

Pacific Northern Environmental, LLC presently provides coverage for:

Medical, Dental & Vision options with low premiums for employees and eligible dependents

Life AD&D - Voluntary and Company paid.

Specialty RX programs.

Group AFLAC options Hospital, Critical, Accident and short-term Disability Plans

Pre-Tax Flexible Savings Account (FSA)

Pre-Tax Dependent Care Savings Account (DCSA)

Telehealth by Teladoc.

401(k) with discretionary annual company matching contributions.

Employee Assistance Program (EAP)

Paid Trainings and Certifications

Paid Time Off

Paid Holiday for qualifying employees

Up to $2,000 per year profit sharing for qualifying employees

Annual company events

Safety Incentives

Please apply directly

***Not open to outside recruiters***

Pacific Northern Environmental, LLC is an Equal Opportunity Employer. Employee must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.

This job description is a general description of essential job functions. It is not intended as an employment contract, nor is it intended to describe all duties someone in this position may perform. All employees of Pacific Northern Environmental, LLC (PNE, LLC) are expected to perform tasks as assigned by PNE supervisory/management personnel, regardless of job title or routine job duties. We are a Drug and Alcohol-Free Workplace. All new hires are subject to testing in accordance with local, federal, and state guidelines.