Office Manager

FRANJO RESTORATION A flood, fire, natural disaster, or any other incident that damages your property and puts you and your loved ones at risk is hard to think about - but it happens. Franjo Restoration Services knows the first thing you want and need after an incident like this is to return to normalcy and safety as quickly as possible. For more than 20 years we have helped to rebuild businesses, commercial properties, and lives with expert disaster restoration and general renovation/construction services. We are there when you need us the most, with caring service, expert remediation knowledge, and all the tools needed to get the job done as efficiently and cost-effectively as possible.

Franjo Restoration located in Baldwin, PA is looking for an OFFICE MANAGER performs routine clerical, secretarial and administrative work in answering telephones, receiving the public, providing customer assistance, and data processing. Provides general office support with a variety of clerical activities and related tasks. The Office Manager will be responsible for answering incoming calls, directing calls to appropriate associates, mail distribution, flow of correspondence, requisition of supplies as well as additional clerical duties. The Office Manager is also responsible for managing the fiduciary information, primarily financial in nature, about all company activities that will assist management and Ownership in making educated economic decisions about the company's future.

Essential Functions

PSA Accounting Software

All aspects of AP/AR, Payroll entry, Bank Statement reconciliation, Overhead & Job Cost invoice processing, weekly check printing

Sage Accounting Software

All aspects of AP/AR, Payroll reimbursement invoices, Bank Statement reconciliation, Job Entry (two entities), contract set up, estimate entry, month-end cost projection with GM &PM

Payment selection for checks, notify Zack Sybo of available payments for print

TimberScan Invoicing Software

Upload & code PDF invoices, send notifications to PM, Approve, Export to Sage

Certified Payroll/Prevailing wage recording and tracking

Monitor multiple Accounting & personal employee email addresses

com credit card processing for customer payments

Maintain E-Tides online account and make quarterly online payments

Determine quarterly Sales & Use tax owed with General Manager

Monthly review with Controller &GM

OH budget review with General Manager

HR compliance with Franjo Construction HR Director

Insurance certificates - Obtain and record Subcontractors certificates in Sage

Annual insurance review with auditors with approval from Controller

Resolve vendor issues

Vendor Credentialing site compliance - complete and maintain new & existing profiles

Maintain production spreadsheets

Job, vendor and vehicle file up keep

Project final reports and surveys

Customer relations - answering phones, taking new estimate information

Receiving & processing mail

Office equipment maintenance

Office supplies purchasing and maintenance

IT company point of contact

Answering Service maintenance

Maintain internal phone list

Employee start-up information

Maintain Employee files

Track and maintain all employee attendance

Vehicles

Oversee tracking software

Registration

EZ pass online maintenance - adding/removing vehicles

Parking setup

Competencies

Communication Proficiency

Customer/Client Liaison

Ethical Conduct

Problem-solving/Analysis

Strategic Thinking

Time Management