Project Coordinator

Job Description

If you thrive in a team-oriented workplace that challenges your skills, to drive your career development, embraces diversity and rewards innovation, with competitive pay and great employee programs, join the Ainsworth (a GDI company) team today!

Job Summary:

The Project Coordinator shall provide project support and coordination of all business activity for the management team within the group. Align team resources and assist in the development and coordination of schedules and procurement needs.

Key Responsibilities:

Maintains a system to ensure timely receipt of current tax exemption certificates.

Maintains a system to ensure timely receipt of job-specific insurance certificates from subcontractors.

Accumulates and organizes all project documentation.

Ensures that all project contracts and subcontracts are executed after work begins.

Ensures the proper administration and filing of project documentation, including the project contract, shop drawings, submittals, correspondence, specifications, purchase orders and other related project documentation.

Assist the project managers with PO request forms.

Matches receivers and purchase orders to vendor invoices to ensure the accuracy of vendor billings and resolves any variances with vendors.

Confirms lead times and updates the submittal log as the project moves forward and communicates any concerns to the project manager.

Assist with updating project schedule changes and revised change orders.

Monitors receipt of daily and weekly field reporting/photos and informs the General Superintendent of untimely or inaccurate performance for his action.

Codes vendor invoices and gives to project managers for approval; ensures they are entered accurately and timely for tracking purposes.

Enters time report data into the system as assigned on a daily basis, if the project requires based on the superintendent’s involvement.

Works with the Project Manager to provide data for cost to complete analysis and over/under billing calculations.

Ensures that change orders and RFIs are properly entered into the tracking log.

Assist with preparing monthly billing requisitions based upon instructions supplied by the Project Managers and the billing instructions included in the project setup documentation.

Records the return of materials from jobsites from information supplied by the Site Superintendent and works with vendor to ensure credits are promptly issued to the right project.

Assists in keeping accurate records of the mobilization and demobilization of equipment based on information provided by the Site Superintendents; ensures the equipment hours and rates are entered timely and accurately into a tracking system.

Ensures that the project is properly closed out, including return of materials and rental or owned equipment.

Acts as the "conscience" of the project management function to help ensure that administrative activity is completed timely and smoothly.

Performs other duties as necessary to support efficient project management operations.

Qualifications:

· 3-7 years relevant experience within the construction industry is an asset.

· Proficiency with MS Office applications with the ability to learn and navigate company software programs.

· Positive attitude to customer care and satisfaction.

· Ability to interact with customers and employees in a timely and professional manner.

· Excellent verbal and written communication skills.

· Demonstrated organizational, interpersonal, and time management skills.

Ability to multi-task, work within a fast-paced environment, and prioritize conflicting demands.

· Committed to documentation and process.

· Knowledgeable in project management requirements as it related to coordination and support.

· Flexible yet decisive.

· A combination of education, project delivery knowledge and work experience will be considered.

While we appreciate all applications we receive, we advise that only candidates under consideration will be contacted.

Ainsworth (a GDI company) is committed to building a diverse and inclusive workplace. Qualified designated group members are encouraged to apply as any reasonable accommodation of qualifications will be considered as per our Accommodation Policy, available upon request.

Ainsworth (a GDI company) is an integrated multi-trade company, offering an end-to-end services and solutions for all asset maintenance and refurbishment requirements of our customers. We are continually striving to create better and more advanced products as well as provide the highest quality service. We are rapidly growing and need talented professionals to help drive our vision at becoming the best multi-trade company in the country! Join us…. Make a difference.

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Full-time