Data Entry Financial Management Analyst

Job Description

Duties / Responsibilities and Knowledge / Experience:

Provide assistance with/to...

- Data entry of requisitions, commitments and obligations in DOS financial systems for financial functions of the IJC including but not limited to acquisitions of goods and services, state department services and miscellaneous obligation documents and commitments.

- Data entry including accurate recording of detailed information on travel authorizations, purchase orders, contracts, interagency agreements and purchase card purchases.

- Reviewing, verifying and analyzing data for consistency with financial and program objectives.

- Entering and tracking travel authorizations and purchases on the government purchase card, ensuring that the proper data is entered into the relevant financial systems including the federal government E2 system, ILMS, procurement system Ariba, GFMS and Purchase Card Management and Reporting System (PMARS).

- Entering financial obligations and commitments for IJC and DOS records, subsidiary ledgers and financial systems.- Recommending the transfer of funds between object classes and line-items accounts under the same allotment when funds are needed to cover increases in obligations or expenditures fall within established limits.

- Preparing data summaries for inclusion in special and recurring financial and other data covering the status of funds, expenses and obligations as required by program managers.

- Identifying financial and operational irregularities and problems in records; subsidiary ledgers; and appropriations obligations both at the branch and at the bureau or office level which do not have proper documentation, are hampering operations, do not comply with financial policies and practices or are adversely affecting funds.

- Accessing and controlling unclassified information, which may include private, proprietary or other controlled or unclassified information.

- Providing solutions when well-established principles and practices apply or refers the problem to the COR for solution when there is the potential to cause significant disruption.

- Verifying that obligations and expenditures occur on a timely basis in accordance with payment schedules, work plans, regulatory and procedural controls within the amounts programmed.

Hold knowledge of...

- Financial management and federal government travel laws and regulations.- DOS financial and acquisition systems including GFMS, Integrated Logistics Management System (ILMS), PMARS, Ariba and GBI.

- Submitting requisitions, running reports and reviewing/analyzing weekly and monthly funds status reports; monthly status of obligations reports; and quarterly accrued expenditure reports and reports on funds status.

- Methods to accurately record function and budget object codes in the system to run reports on expenditures that accurately reflect all U.S. Section expenditures, commitments and unliquified obligations.

- The preparation of excel spreadsheets and experience reviewing financial data and information is required.

Minimum Requirements:

- GS-9 equivalent

- Associate's Degree in any major

- At least 24 semester hours in any combination of the following fields: accounting, business, finance, law, contracts, purchasing, economics, industrial management, marketing, quantitative methods, or organization and management

- Strong communications skills, both oral and written, are required

- Must be able to execute and sign non-disclosure agreements when working with sensitive and/or proprietary information

Preferred Qualifications:

- Previously held a position as a U.S. Government Data Entry Operator

Full-time