Project Coordinator

Job Description

Salary: $55,000 - $75,000 DOE

Project Coordinator

Location: Rutherford, NJ (in-person with occasional job site visits)

Employment Type: Full-time

About Us

RS Mannino is a high-end residential design-build firm specializing in architecturally significant custom homes and renovations in New Jersey and the greater NYC area. We are architect-led and driven by craftsmanship, context, and client experience. Our integrated approach includes architecture, construction, and millwork under one roof.

Position Overview

We are seeking a highly organized and proactive Project Coordinator to support both our design and construction teams. This hybrid role is ideal for someone who thrives in a dynamic environment and wants exposure to all phases of custom residential projects from concept through construction closeout. Youll work closely with Project Managers, Designers, and Construction Superintendents to help keep projects running smoothly and ensure seamless communication between departments and clients.

This position is also a great fit for professionals reentering the workforce, including those with prior corporate or project management experience who are now looking to apply their skills in a creative, fast-paced environment.

Key Responsibilities

Design Team Support

Track client decisions, selections, and approvals across architecture and interior design

Organize and maintain FF&E schedules and finish logs

Coordinate with vendors, consultants, and fabricators for samples and lead times

Help prepare presentation materials (e.g., mood boards, spec sheets, renderings)

Maintain drawing and revision logs; ensure documentation is current and accessible

Construction Team Support

Assist with updating project schedules, daily logs, and tasks in Buildertrend

Create and manage change orders, purchase orders, and RFIs

Track subcontractor COIs, compliance documentation, and invoice submissions

Support job site logistics including deliveries, inspections, and punch lists

Client & Internal Coordination

Attend internal and client meetings; take notes and assign follow-up tasks

Help manage weekly client update emails and day-to-day communication

Act as a liaison between the design studio and construction field teams

Qualifications

Bachelors degree in Architecture, Construction Management, Interior Design, Communications, or a related field

13 years of experience in a design, construction, administrative, or client-facing project role

Proficient with Google Workspace (Docs, Sheets, Slides); experience with Buildertrend is a plus but not required

Excellent organization, time management, and communication skills

Comfortable in both office and job site environments

Eager to learn and contribute in a collaborative, hands-on team

We welcome applicants who are returning to full-time work after a career break and bring strong transferable skills from prior professional roles.

What We Offer

Exposure to the full lifecycle of custom residential design-build projects

Collaborative team culture with mentorship from experienced professionals

Competitive salary ($55,000$75,000) and benefits package

Full-time

Hybrid remote