Administrative Assistant

Butterball, LLC, one of America's most iconic brands, helps consumers celebrate Thanksgiving and every day in between. Located in the thriving Raleigh-Durham, North Carolina area, our goal is to provide a diverse array of career opportunities and paths which include our farms, processing facilities and support offices. We are the largest producer of turkey products in the U.S., and we make a lot more than Thanksgiving turkeys. Our company's measurable growth is in no small part due to our team members in North Carolina, Arkansas, Illinois, and Missouri, who each have a seat at the table to contribute to our success

Title: Administrative Assistant

Reports to: Live Operations Supervisor

Shift Hours: 7AM to 4PM or 8AM to 5PM, Monday through Friday

Starting Wage: Depending on experience and qualifications. Starting at $16.88 up to $21.30/hr.

Working Location: Carthage MO (Live Operations Office)

Job Summary:

This position will have varied and wide-ranging responsibilities of managing, planning, and directing the daily activity within their assigned area of responsibility. This person will perform moderately complex, non-repetitive, clerical duties which require familiarity with routine office practices and procedures. This person will participate in:

purchasing functions (writing REQ.s for PO's, warehouse coordination

receiving of goods physically, and SAP Receive-in function.

product requests

litter ordering/scheduling

handling many purchases with P-card and maintaining P-card documentation

office supply control

departmental form duties

supply needs of company farms

laboratory sampling shipments

Avian Influenza testing/results/verification

assist with fleet vehicle duties, tracking services performed, and requesting payment of vendors.

Departmental / Grower mailout duties

Other duties assigned or requested from time-to-time by the Supervisor or other Growout management and staff.

Essential Functions, Duties & Responsibilities:

Provide purchasing function for the Carthage Growout Operation

Write Purchase orders for operating supplies, brood hub supplies, instruments, IT supplies etc. as requested by Live Operations Manager and Area Supervisors - as well as P.O. generation for Sherwin Feedmill

Cooperate with CW&T warehouse on "wish-list" (weekly requisition for flock medications, operating supplies, and field service supplies)

Write Purchase Orders for Specialized Flock Medications and Operating supplies

Perform reconciliation of POs for goods actually received in SAP

Request New SAP product ID number for newly required products

New Litter requests and arrangements

Takes New Litter requisition from Flock Supervisors,

Calculates correct volumes,

Arranges delivery with New Litter supplier (ETW)

Communicates volumes to Live Accounting & managers

Used Litter requests and arrangements

Takes Brood Hub Used Litter requisition from Flock Supervisors,

Calculates correct volumes

Arranges delivery with Brood Hub Used litter handler (D. Reed)

Communicates volumes to Live Accounting & managers

Office Supply procurement

Takes requests and arranges purchase of all paper, toner, envelopes, folders, pens, pencils, staples, tape, pins, coffee, cups, etc.

Arranges and purchases various office equipment replacement items such as Monitors, tables, White boards, etc.

Purchases and coordinates delivery for water treatment chemicals for farms

Purchases common forms for Field Service

Purchases and Maintains Internet connection for Research farm

Non-Purchasing functions

Mails out Laboratory Sampling materials 3-4 times per week to various labs

Tracks lab results to lab-work requisition forms

Tracks Avian Influenza testing and results

Maintains Grower Data-base

Grower addresses

Grower Square footage by barn

Grower & Manager phone numbers

Growers' farm maps and GPS locations

Receives, Reads, Sorts and Reports lab results to Vets, Area Supervisors, Flock supervisors

Files lab results by farm/flock on computer

Communicates office and facility maintenance needs with Lease holder (Americold)

Handles Company vehicle possession and maintenance tracking

Handles spare keys and Vehicle assignment records

Produces vehicle ID stickers and vehicle # assignment

Assists in follow-thru of non-routine maintenance arrangements

Maintains various service records

Produces Grower - Farm signs

Farms' main signs

Feed bin ID signs

Barn/building ID signs

Procures Bio-Security warning signs

Edits and Produces Grower Mailings (review, edit, Print, fold, envelope, address, postage)

Physically receives shipped goods and re-stocks cabinets and shelves.

Monitors recycling volumes and notifies personnel for pick-up

Edits and Produces grower communications such as Summer & Winter Program, new Best Management Practices Manuals, etc.

Receives mail and distributes mail to mailboxes, accounting dept.

Updates Document Server in the Growout dept. common copier

Assists with IT trouble shooting with all Live Ops employees from this office including software applications, I-Phone service and use, hardware service and replacement, etc.

Cooperates with contracted office cleaning service to assure proper service

Acknowledges receipt of goods and services and maintains corresponding invoice files

Assists with various look-up, scan, file etc. for Grower Contracts and legal communications

Arranges for Quarterly Business meetings and Grower meetings

Takes requests from managers and arranges meal caterers

Arranges reservation of meeting facility

Provides day-of-meeting meal assistance with caterers and provisioners.

Keeps meal and meeting supplies purchased and stocked

Assist with IT preparation for meeting

Other duties assigned or requested from time-to-time by the Supervisor or other Growout management and staff.

Knowledge, Skills & Abilities:

Working knowledge of Microsoft Word and Excel.

Excellent communication skills (both verbal and written)

Detail oriented to discover inconsistencies.

Knowledge of all general office duties.

Education & Experience:

Bachelor's Degree in business related field (preferred)

High School Diploma or GED (Required)

One to Three years relevant work experience required.

Note:

We embrace equal opportunity employment. Butterball is committed to the fair and impartial treatment of all employees and applicants for employment without regard to gender, age, race, religion, color, national origin, physical or mental disability, military/veteran status, sexual orientation, gender identity and expression, genetic information, marital status, parental status, pregnancy, or any other status protected by law.

This position is deemed Safety Sensitive for purposes of Butterball's Drug/Alcohol Screening & Testing Policy. Details will be provided to individuals who receive a conditional job offer, or upon request.

EEO Minorities/Women/Veterans/Disability We embrace equal opportunity employment. Butterball is committed to the fair and impartial treatment of all employees and applicants for employment without regard to gender, age, race, religion, color, national origin, physical or mental disability, military/veteran status, sexual orientation, gender identity and expression, genetic information, marital status, parental status, pregnancy, or any other status protected by law. This position is deemed Safety Sensitive for purposes of Butterball's Drug/Alcohol Screening & Testing Policy. Details will be provided to individuals who receive a conditional job offer, or upon request.

Permanent