Budget Coordinator

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Position Summary:

Florida Atlantic University is seeking a Budget Coordinator - Boca Raton, FL.

Summary of Responsibilities:

Assist with preparation of the Graduate College’s operating budget which includes providing the monthly budget to actuals reports to leadership for review as well as assisting with any special projects.

Initiate and process journal entries, budget amendments, reconciliations and other financial transactions including but not limited to travel, leases, food orders, supplier set up and quote/purchase requisition/order processes and telecom/phone.

Review all expenditures to ensure adequate funds and appropriate use of funds and an appropriate audit trail.

Create and review pcard expense reports, purchase requisitions, purchase orders in Workday and submit invoices for payment to accounts payable and reconcile all pcard transactions monthly.

Assist with formulating, interpreting, implementing fiscal policies and procedures for the College as well as providing recommendations to leadership as deemed appropriate.

Serve as point of contract for suppliers and other vendors (both internal and external).

Use Workday for all financial and HR Partner functions. Serve as HR Partner in Workday to ensure the department is in compliance with appropriate regulations and polices.

Prepare, manage, and maintain personnel contracts and records for faculty, staff, temporary OPS student and non-student employees in Workday. This includes but is not limited to create position, job requisitions, onboarding, timekeeping, and compensation changes processes for employees.

Review and resolve any errors in the human resource and timekeeping processes with Central departmental contacts.

Serve as a liaison to numerous departments including, Human Resources, Payroll, Procurement, Controller's Office, and staff at various departments.

Process, verify, reconcile tuition and health insurance waivers and all health charges in Banner for Graduate Teaching Assistants (GTAs) and Graduate Research Assistant (GRAs) and other students.

Liaison with Central Tuition and Billing Services, Controller’s Office and Office of Financial Aid concerning matters related to students’ accounts.

Maintain various Graduate College fellowships, scholarships, and awards as well as provide direct support to internal and external stakeholders.

Other ad hoc job-related duties and projects assigned.

The Graduate College at Florida Atlantic University seeks scholars who are committed to supporting the learning needs of students from diverse backgrounds and to thoughtfully engaging all communities in higher education. Florida Atlantic University embodies a culture of strategic and collaborative community engagement that results in mutual benefit to the institution and the various internal and external communities that it serves.

FAU Benefits and Perks

If Benefits & Perks are important to you, then FAU is the place to be! Working at FAU has its perks! In addition to helping drive change and having a positive impact by supporting our students, staff, and faculty, FAU offers:

Excellent benefit packages including Medical (PPO/HMO $50 per month single & $180 per month family), Dental, Vision, Life Insurance, Flexible Spending plans, Employee Assistance Program (EAP) and much more.

State retirement options including tax-deferred annuities and Roth 403(b) plans.

State employees Public Service Loan Forgiveness (PSLF) program.

Sick Leave Pool Program.

Paid time off (eligible employees) including vacation and sick leave, 1 personal day, 9 paid holidays, and paid winter break (at President’s discretion).

Paid Community Engagement Volunteer Service Day

Employee Educational Scholarship Program (EESP) for eligible Staff/Faculty - Tuition assistance after 6 months of full-time employment. For in-unit faculty, the EESP program may be extended to spouses and dependent children (eligibility rules apply).

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Minimum Qualifications:Master's degree from an accredited institution in an appropriate area of specialization; or a bachelor's degree from an accredited institution in an appropriate area of specialization and two years of appropriate experience required.

Salary:$57,000 - $61,000 per year.

College or Department:GC: Budget/Data

Location:Boca Raton

Work Days and Hours:Monday - Friday, 8 a.m. - 5 p.m.

Application Deadline: 2025-05-27

Special Instructions to Applicant: APPLICATION DOCUMENTS REQUIRED:

Resume

Cover letter

OFFICIAL SEALED TRANSCRIPTS REQUIRED:

Final candidate will be required to have official, sealed transcripts and original NACES evaluation, if applicable, sent from their educational institution to Human Resources prior to the start of employment.

PRE-EMPLOYMENT SCREENINGS REQUIRED:

Selected candidates must successfully complete and pass all employment screenings prior to the start of employment. Employment screenings may include a criminal background check (level I and level II), motor vehicle check, credit check, reference checks, alcohol, and drug screening check.

REQUEST FOR ACCOMMODATIONS:

Individuals with disabilities requiring accommodations may contact the Office of Civil Rights and Title IX at or send an email at . To contact Human Resources, please call . For communication assistance call 7-1-1.

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