Billing Coordinator (Accredited Labs)

We are seeking a Billing Coordinator to join our team at Accredited Labs.

As our billing coordinator, you will be responsible for ensuring timely and accurate billing of customers across multiple branch locations. This includes creating and sending invoices, managing billing inquiries, collaborating with operational and finance teams, and supporting the accounts receivable process. This role reports to the Shared Services Manager and is a critical individual contributor in the finance department.

Day to Day Responsibilities:

Generate and send accurate customer invoices in a timely manner

Collaborate with operational teams to ensure all billable services are properly captured and billed

Review work orders, service documentation, and customer contracts to ensure proper billing

Respond promptly and professionally to customer inquiries related to invoices and billing discrepancies

Maintain organized records of customer billing and payment history

Support collections efforts by tracking overdue accounts and communicating with customers

Reconcile billing data and resolve discrepancies proactively

Provide regular reporting on billing status, outstanding balances, and revenue trends

Recommend and implement process improvements to streamline billing workflows

Ensure compliance with internal controls and company billing policies

Assist in month-end close processes related to accounts receivable and revenue recognition

Other duties as assigned

Requirements

Basic Qualifications:

Minimum of 2 years of experience in billing, invoicing, or related accounting/administrative function

Strong attention to detail and high level of accuracy

Ability to manage and prioritize multiple tasks in a fast-paced environment

Excellent written and verbal communication skills

Strong Microsoft Excel skills and proficiency in general accounting software

Nice to have:

Experience in a multi-branch service environment

Familiarity with NetSuite or similar ERP system

Understanding of basic revenue recognition principles

Previous experience in calibration services or technical service industries a plus

About Us:

Accredited Labs is a trusted provider of accredited calibration services. Our expertise in precision calibration is marked by innovation, quality, and our dedication to customer satisfaction.

We are a network of calibration companies that blends local relationships with the reliability and resources of a national brand. We partner with established regional labs known for their deep community roots and long-standing customer trust and empower them with top-tier infrastructure and ISO/IEC 17025 accreditation. Whether onsite or in-lab, we maintain the personalized service customers depend on and deliver a consistent, compliant experience across every location.

Aldinger Co is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, color, family or medical care leave, gender identity or expression, genetic information, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran status, race, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable laws, regulations and ordinances.

Benefits

Qualifications:

Health insurance

Dental Insurance

Vision insurance

401(k) with matching

Company Paid Life Insurance

Paid Time Off

Paid Holidays

Company equipment needed for the job