Procurement Manager

Salary: $81,172.80 - $129,876.48 Annually

Location : City of Doral, FL

Job Type: Full Time

Job Number: 05052025

Department: Procurement & Asset Management

Opening Date: 05/05/2025

Closing Date: 6/5/2025 5:00 PM Eastern

General Purpose

The Procurement Manager will serve as lead support for the Director of Procurement and Asset Management and aid in the efficient planning, management, and coordination of the City's centralized procurement system. This position performs technical and administrative work to support the Procurement Department and is responsible for complex procurements, internal collaboration, and training. The Procurement Manager is responsible for supervising lower-level procurement staff, assigning tasks and projects, reviewing work, and assisting staff with the prioritization and completion of assignments.

Supervision Received and Exercised

This position is classified as an exempt, full-time position with a 40-hour workweek.

This position receives general guidance from the Director of Procurement and Asset Management.

Essential Duties and Responsibilities

Essential Functions:

Supervises the Senior Procurement Specialist and Procurement Specialist staff members, assigns tasks and projects, reviews work, and assists staff with prioritization and completion of assignments.

Makes recommendations regarding hiring, discipline and promotion of subordinates, evaluates and rates performance, and trains employees.

Coaches and mentors staff, providing opportunities for growth through work assignments and training.

Provides guidance and training to lower-level Procurement staff on policies, procedures, and best practices.

Serves as lead in special/complex projects.

Provides advice to various departments related to solicitation methods, processes, negotiations, contractual provisions, city-owned assets, and ethical mandates.

Assists in the development of procurement and asset management policies, procedures, and performance metrics to support the City's Strategic Plan for the department.

Establishes and maintains programs for solicitation, specification and scope of work development, contract administration and management, inspections, testing and acceptance in cooperation with the operating departments.

Prepares and/or oversees the development of complex competitive solicitations (Invitation to Bid, Request for Proposals, Request for Statements of Qualifications, Invitation to Negotiate, etc.), and management of the process, including but not limited to Evaluation Committee Meetings, in accordance with federal, State and local laws, regulations, policies, procedures, and professional standards.

Enforces necessary competitive procedures in accordance with City policies and procedures.

Assists with the development of evaluation criteria and the review of specifications and scope/statement of work prepared by City departments to ensure they are comprehensive and allow for maximum competition.

Prepares evaluation and/or score sheets for supplier responses to assist in determining the best value in accordance with City policies and procedures.

Reviews aggregate City usage and researches/tracks market trends for assigned commodities and services to recommend appropriate City-wide competitive solicitations.

Manages the supplier base, processes applications, interviews potential suppliers, monitors supplier performance, and investigates new sources of supply for assigned commodities and services.

Ensures all legal and insurance requirements, risks and inventory controls are maintained throughout the procurement process.

Expedites purchase orders to ensure timely receipt.

Assists in the coordination and resolution of supplier contract performance and billing issues.

Maintains a log to monitor seasonal/annual deadlines for solicitations and contract renewals.

Receives, reviews, prepares and/or processes purchase requisitions, change orders, price quotes, contracts, contract amendments, solicitation packages and tabulations, award letters, legal advertisements, memos, correspondence, etc. in accordance with City policies and procedures.

Interacts and communicates with the Director of Procurement and Asset Management and City department employees regarding purchases or other procurement-related issues.

Handles confidential materials related to the competitive solicitation process in accordance with all applicable policies, procedures, laws, rules, and regulations.

Researches, recommends utilization, and prepares contract documents to procure commodities and services from other governmental contracts to obtain the best value to the City, where applicable.

Provides and maintains Procurement Department reports, as assigned.

Manages the inventory/property management process.

Assesses city-owned assets to identify opportunities for cost savings and revenue generation.

Represents the Director of Procurement and Asset Management at meetings as required.

Serves as the Interim Director of Procurement and Asset Management when delegated by the Director of Procurement and Asset Management. Additional Duties:

Performs other related work as assigned. Minimum Qualifications

MINIMUM EDUCATION AND TRAINING

A Bachelor's Degree, in Business Administration, Public Administration, Procurement Management, or related field;

Four (4) years of experience in purchasing/procurement. (Public sector experience is preferred);

Possession of a Certified Professional Public Buyer (CPPB), Certified Public Procurement Officer (CPPO) as recognized by the UPPCC, or a related certification is required of the position. However, candidates without current certification will still be considered, provided they meet the qualifications and obtain the required certification within 12 months of hire. Certification must be maintained throughout employment;

Must possess a valid driver license with an acceptable driving record. MINIMUM QUALIFICATIONS AND STANDARDS REQUIRED

Knowledge, Skills and Abilities:

Ability to get along with others and work effectively and courteously with the public and fellow workers.

Must possess excellent customer service skills and be able to establish good customer relations.

Ability to understand and interpret a variety of procurement regulations, laws, codes, policies, and procedures.

Ability to prepare and/or process purchase orders.

Ability to be held accountable for inventory/property management.

Ability to make recommendations that impact the budget.

Ability to use small office equipment, including copy machines or multi-line telephone systems.

Ability to use computers for data entry, Microsoft Word, Excel, and PowerPoint.

Must be able to work independently and complete daily activities and tasks according to work schedule.

Must be fluent in the English language. Spanish is a plus.

The minimum requirements may be waived by the City Manager.

Physical Requirements:

The work is light work. The employee is frequently required to apply 10 pounds of force to lift, carry, push, pull or otherwise move objects. The employee is occasionally required to exert up to 20 pounds of force to move objects. In addition, positions in this classification typically require balancing, feeling, grasping, handling, perceiving sounds at normal speaking levels, discriminating among sounds, lifting, manual dexterity, mental acuity, pulling, pushing, reaching, repetitive motion, speaking, standing, stooping, expressing ideas by the spoken word, visual acuity to analyze data/work with color or depth perception/determine accuracy or observe facilities/operate motor vehicles or equipment, and walking.

City of Doral

Human Resources Department

Summary of Benefits:

In this summary, we are providing general information, which will be helpful to you in evaluating the City of Doral as your premier place to work. If you have questions concerning a specific item or interpretation, please feel free to contact Human Resources at .

Employment Benefits for Regular Full-Time Non-Sworn Employees:

Introductory Period

An introductory period for an employee is twelve (12) months for entrance, rehire, and promotional appointments. In the event the employee accepts a promotional opportunity position within the City before an initial introductory period is satisfactorily completed, the initial introductory period starts over at the time the employee begins working in the new position.

The introductory period is considered a continuation of the employment selection process. It provides the City an opportunity to observe and evaluate the capacity of the employee, which includes the employee's ability to satisfactorily perform the essential functions of his or her job; and to observe and evaluate the employee's work habits and conduct, including attendance and the employee's relationship with coworkers and superiors.

During the introductory period, the new employee and the supervisor shall evaluate employment suitability in terms of skill, knowledge, performance, and compatibility. During this period, the employee shall be given the support and resources needed to learn and demonstrate the duties and competencies required in the new position.

Absences During Introductory Period:

Any cumulative absences during the introductory period in excess of ten (10) workdays will automatically extend the introductory period by the number of days absent regardless of whether the absence was with or without pay.

Holidays

The City of Doral observes 12 paid holidays per year.

New Year's Day

Martin Luther King's Birthday

Presidents Day

Memorial Day

Juneteenth

Independence Day

Labor Day

Columbus Day

Veterans' Day

Thanksgiving Day

Friday after Thanksgiving

Christmas Day

In addition, employees received two (2) personal days and (1) Birthday. The personal days must be used before the end of the fiscal year and the birthday must be taken within six (6) months of the birthday.

Accruals (Vacation & Sick Time)

The City of Doral has separate sick and vacation leave for non-sworn employees which is accrued on a monthly basis.

Vacation is accrued on a monthly basis depending on the years of service:

Years of Service Monthly Accruals Yearly Accrual

0-4 years 06.66 hours per month 80 hours per year

5-9 years 10.00 hours per month 120 hours per year

10-20 years 13.33 hours per month 160 hours per year

More than 20 years 16.66 hours per month 200 hours per year

Employees may use vacation time as it is accrued.

Sick leave is earned at the rate of 8.0 hours per month for a forty (40) hour work-week. Employees may accumulate a sick time maximum 1,040 hours if on a forty (40) hour work-week.

Sick Leave Payment Program

Employees may sell back to the City up to a maximum of 32 hours of sick leave per year provided that the employee maintains a maximum of 80 hours of sick leave in his or her leave balance. This election is made annually at the beginning of each fiscal year by the employee and is irrevocable. An employee who elects to be paid for accrued vacation leave will be paid at his or her current rate of pay on the date of the payout, less applicable taxes and authorized deductions.

Annual Leave Sell Back

Employees may elect payment of accrued, unused annual leave in lieu of time off. This election is made annually in the beginning of each fiscal year and is irrevocable. An employee who elects to be paid for accrued vacation leave will be paid at his or her current rate of pay on the date of the payout, less applicable taxes and authorized deductions.

Health Care Benefits

All Healthcare benefits for all employees are effective on the first of the month following 30 days of full-time employment. The City offers HMO, POS, and High Deductible Health plans. The High Deductible Health plan comes with a Health Savings Account (HSA).

Dental Plan

The City of Doral offers a PPO dental insurance plan.

Vision Care

The City of Doral offers voluntary vision care benefits.

Life, Short-term and Long-term Disability

The City of Doral will cover your life insurance at the rate of two (2) times the employee's annual salary up to a maximum of $300,000.00. In addition, the City offers both short-term and long-term disability plans which act as income protection plans.

Retirement Benefits

Employees participate in the City's 401a retirement plan administered through Mission Square. The plan requires employees to contribute a mandatory six percent (6%) of their base pay while the City contributes twelve percent (12%) of the employee's base pay.

457 Supplemental Plan

The City of Doral has a voluntary deferred compensation pension program available through Mission Square where the employee can make contributions to their retirement. The City does not make any contributions to this plan.

Education/Tuition Reimbursement

The City offers the Educational Reimbursement Program (ERP) established to provide educational assistance to full-time employees participating in training or educational programs designed to strengthen their abilities, which in turn directly benefit the City. The City will pay the State tuition rate to its members based on the letter grade obtained for each class. Employee must be a full-time employee for 6 months in order to be eligible for this benefit.

Bereavement Leave

Upon approval of the Department Head, a full?time employee may, upon request, be granted up to three (3) working days of leave with pay in the unfortunate event of a death in his or her immediate family, or up to five (5) working days of leave with pay to attend the funeral or memorial services of an immediate family member outside the State of Florida. The employee's immediate family shall be defined as the employee's spouse, father, mother, step-parents, natural, step and adopted children, brother, sister, father-in-law, mother-in-law, grandparents, brother-in-law and sister-in-law, grandparents-in-law, registered domestic partner, and child of a registered domestic partner.

The bereavement leave must be taken consecutively, and the employee must attend the funeral of the deceased family member to be eligible for bereavement leave. If an employee needs time in excess of that provided in this policy, he or she may request accrued vacation time, sick time, or PTO with the approval of their department head. The City reserves the right to request all pertinent information including deceased relative's name, relationship of the employee to the deceased, the name and address of the funeral home, and the date of the funeral. Documentation such as a death certificate, or other documentation on the deceased may be required for approval of the leave.

Voting Leave

Employees are encouraged to exercise their right to vote outside of their scheduled working hours. As such, all full-time employees as defined herein may be granted up to one hour of leave during polling hours in order to vote in federal, state or local elections, both primary and general elections. This time off shall be granted if it does not increase staffing cost or decrease departmental efficiency.

Employees must request time off for voting in writing or via e-mail at least five (5) business days in advance to the Department Head or designee. The request for leave must clearly state that the employee needs leave in order to vote.

**THE CITY OF DORAL DOES NOT OFFER A RELOCATION PACKAGE **

THE CITY RESERVES THE RIGHT TO AMEND, MODIFY OR TERMINATE (IN WHOLEOR IN PART) ANY OF ITS BENEFITS PROGRAMS AT ANY TIME.

Equal Opportunity Employer

The City of Doral is an equal opportunity employer.

Smoke Free/Drug Free Workplace

The City of Doral maintains a smoke free and drug free workplace.

01

Do you possess at least a Bachelor's degree in Business Administration, Public Administration, Procurement Management, or related field from an accredited college or university?

Yes

No

02

Do you possess at least