Project Site Coordinator

Project Site Coordinator - remote

Pay Rate: Open to Both C2C and W2 options

Position Type: Multiyear Contract

Description

To organize, facilitate, and coordinate project initiatives from inception through implementation, under the direction, guidance, and mentorship of Project/Program Manager or management.

Provide life cycle, day-to-day support to projects of medium to large scope and impact.

Support site co-ordinations, build and maintain site migration schedules for hardware/software upgrades, submit change requests, manage timelines associated with multiple sites, provide on-call support and escalations as needed.

Liaise with cross-functional teams and manage readiness templates with applicable information.

Demonstrate working knowledge of the business unit's activities, processes, products or services. Maintain effective communications and relationships with internal business partners and teams.

Perform moderately complex/varied tasks with moderate latitude

Assist in the planning and execution of projects, ensuring schedules, resources, and documentation are well-maintained.

Strong organizational skills

Ability to track project milestones and deliverables

Responsibilities

Serve on teams and task groups for projects/initiatives within the business unit &/or across the organization - Assist in coordination activities.

Determine project requirements - Participate in meetings, assist/lead site coordination activities for hardware/software upgrades to ensure site migration readiness.

Prepare, collect and manage project data and templates with applicable information, create/manage vendor change tickets.

Coordinate and liaise with multiple cross-functional teams (i.e. engineering, delivery teams, on-site technicians, support teams, vendors and project stakeholders) to ensure appropriate information gathering/distribution.

Provide on-call support during migrations, coordinate and serve as an escalation Point.

Provide oversight and raise risks to project/program management as needed.

Be flexible with schedule/work hours to support the coordination and management of migrations conducted outside of core tasks and business hours.

Prepare project plans, schedules, change requests, communications and staffing requirements - Moderately complex/Varied.

Monitor and maintain project/program schedule, documentation, progress and change requests and provide weekly status updates.

Escalate project issues to Project Manager and/or management for resolution.

Identify and track cross project dependencies and impacts; communicate issues and provide solutions.

Organize and attend meetings and distribute minutes to project team members.

Collaborate with various levels of staff to accomplish tasks/assignments.

Produce reports for management and make presentations on project/program progress.

Identify and recommend process improvements to Project Manager, team, and/or management

Perform other related duties as assigned.

Qualifications

Familiarity with project/program management processes and methodologies

Experience in working and participating in cross-functional, multi-dimensional teams and projects

Advanced experience and proficiency in the usage of documentation/organizational tools like Microsoft Excel, Word, PowerPoint, Project etc.

Exposure to principles, practices and activities related to process mapping

Ability to handle multiple tasks simultaneously with a high degree of accuracy

Ability to work independently and in a team environment

Experience in working with diverse internal and external contacts

Ability to compile, organize and present information clearly and concisely

Advanced in the use of PCs and related software packages.

Desired:

Working knowledge of client's products, services, programs, policies and procedures.

Effective research, analytical, and problem-solving skills.

Effective skill exercising initiative and using good judgment to make sound decisions.

Advanced organizational, planning and time management skills.

Advanced verbal and written communication skills

Effective skill interpreting, applying and explaining written and oral regulations, instructions, products and procedures in English.

Basic skill making presentations to groups of various sizes.

Bachelor's degree, training and/or previous job experience in a related field.

Ref: #850-Rockville (ALTA IT)

System One, and its subsidiaries including Joulé, ALTA IT Services, CM Access, TPGS, and MOUNTAIN, LTD., are leaders in delivering workforce solutions and integrated services across North America. We help clients get work done more efficiently and economically, without compromising quality. System One not only serves as a valued partner for our clients, but we offer eligible full-time employees health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, as well as participation in a 401(k) plan.

System One is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, national origin, disability, family care or medical leave status, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law.