Senior Administrative Assistant, University Success Center

Salary : $26,437.84 - $35,249.76 Annually

Location : Florence, Alabama

Job Type: Staff

Division: Academic Affairs

Department: University Success Center & Career Center

Opening Date: 03/20/2025

FLSA: Non-Exempt

Job openings are posted for a minimum of seven days. This job may be removed from posting boards and filled any time after the minimum posting period has ended. The posted salary and/or position title may be adjusted dependent on the successful candidate's education, experience, and unique qualifications as they relate to the position.

Description

This position is responsible for providing routine assistance and administrative support to the University Success Center administrators and staff. Additional responsibilities include acting as the first point-of-contact for the department, acting as the departmental administrative contact, answering phones, performing customer service duties, assisting callers and drop-ins, answering departmental emails, maintaining calendars, and assisting the director.

Essential Job Duties

Serve as the point-of-contact for general office communications including answering/responding to incoming calls and providing support to the office;

Provide faculty, staff, students, and the general public with courteous, engaging, attentive, and efficient responses to requests for information and/or in answering questions;

Monitor finances for the office, including all office budgets, university work study, and foundation budgets;

Keep accurate and accessible files and records of budget procurement, disbursements, requisitions;

Create and maintain financial forms and spreadsheets related to daily operations including purchase orders, payment requisitions, and Pcard reconciliation;

Assist with hiring, training, and supervision of student workers, to include completion of student hire paperwork;

Assist the director in daily duties;

Responsible for entry of unit academic advisor and student assignment in Banner;

Maintain appointment calendars for staff;

Perform inventory control;

Oversee event scheduling, preparation, and set-up for office events;

Make deposits, manage payments, and invoice vendors when necessary;

Performs all other duties as assigned. ADDITIONAL DUTIES:

Assist new staff with office setup - coordinate with ITS, order supplies, etc.;

Provide administrative support for orientation sessions. Minimum Qualifications

High school diploma/equivalent is required;

Some college education is preferred;

One to two years of related experience is required. KNOWLEDGE, SKILLS, AND ABILITIES:

Excellent written and verbal communication skills;

Ability to provide positive customer service;

Ability to take initiative to solve problems and to perform multiple tasks simultaneously;

Ability to work independently with minimal direction and to be an effective team contributor;

Proven organizational skills;

Ability to be accurate and efficient;

Word processing, desktop publishing and internet experience using modern technology;

Ability to supervise office workers;

Ability to work with culturally diverse populations including students, alumni, faculty members, and employers;

Ability to handle cash, write receipts, and balance daily cash log. Special Instructions to Applicants

Applicants must upload a cover letter and resume at the time of application, as well as provide contact information for at least three professional references. For questions, please email or call and select option #2. Selecting an option other than #2 will result in a delayed response.

UNA is an equal opportunity employer. We seek a wide range of applicants for our positions so that our core values will be affirmed.

Staff Benefit Summary - For more details regarding each benefit listed below, please visit the HR website at or click on the links below. The benefits premiums listed below are effective March 1, 2025.

UNA has a fully-insured group health insurance program with, which includes medical, prescription drug, vision, psychiatric, and substance abuse benefits for full-time university employees, and their eligible dependents. The University covers the full individual premium for eligible employees.

Blue Cross Blue Shield of Alabama Health/Vision/RX - Monthly Premiums

Tier Employee Cost UNA Cost Total Premium

Employee $0.00 $649.45 $649.45

+Child(ren) $422.13 $649.45 $1,071.58

+Spouse $649.45 $649.45 $1,298.90

+Spouse & Child(ren) $746.22 $649.45 $1,395.67

UNA also provides dental coverage through The University covers the full individual premium for eligible employees.

Blue Cross Blue Shield of Alabama Dental - Monthly Premiums

Tier Employee Cost UNA Cost Total Premium

Employee $0.00 $27.54 $27.54

Family $36.34 $27.54 $63.88

UNA provides all eligible employees with basic life insurance at no cost to the employee. The basic life coverage level is 1.5 times the covered employee's annual base salary with a maximum benefit of $400,000. Included with your basic life coverage is Accidental Death and Dismemberment coverage at 3 times the covered employee's annual salary. The provider for this coverage is As a member of the, eligible employees have life benefits available through the TRS. Also, for eligible active employees, a death benefit of the payment of accrued sick leave is paid to the employee's beneficiary by the University.

This coverage provides benefits after a 90-day period of disability. The monthly benefit is 60% of the covered employee's monthly base salary not to exceed $10,000 per month. The cost for this benefit is paid in full by the University for eligible employees and the provider for this coverage is

Retirement Plans

The is a defined benefit plan in which participation is mandatory for eligible employees. Eligible employees are categorized by the TRS as Tier I or Tier II members.

Rates below are effective as of October 1, 2024

Tier I - Employee contribution rate is 7.5% for regular employees and 8.5% for law enforcement employees.

Tier II - Employee contribution rate is 6.2% for regular employees and 7.0% for law enforcement employees. - this retirement plan is a voluntary, supplemental, deferred compensation plan.

- this plan is a voluntary, supplemental, deferred compensation plan offered by the Retirement Systems of Alabama.

The University provide a $6.00 per month credit to eligible employees to offset the cost(s) for supplemental, voluntary benefits. All full-time regular employees are eligible for this benefit on the first day of the month following the completion of 90 days of employment.

Flexible Spending Accounts - HealthEquity

Cancer Insurance - Allstate

Short-Term Disability Insurance - Fort Dearborn Life

Life Insurance - Symetra

Accident Coverage - Symetra

Critical Illness Insurance - Symetra

Hospital Indemnity Coverage - Symetra

Vision Insurance - VSP

Air Evac Lifeteam

Long-Term Care Insurance - LTCi Plans

UNA provides remission of tuition to eligible employees and to their spouses and qualified dependent children.

Paid Time Off

- Annual leave is accrued for each hour worked. During the first 2 years of employment, the accrual is 10 workdays. After completion of 2 years of continuous service, eligible employees are entitled to 12 days of annual leave and, for each additional year of service, annual leave is increased by one day per year to a maximum of 20 days after 10 years.

- Full-time regular staff members are entitled to 96 work hours (12 workdays) of sick leave each year at the employee's regular rate of pay regardless of length of service.

- Full-time, regular staff employees are eligible for paid holidays.

Miscellaneous Benefits

01

Do you have a high school diploma or equivalent?

Yes

No

02

Do you have some college education?

No

Yes, some.

Yes, I have a bachelor's degree or higher.

03

Do you have any related experience?

No

Yes, less than one year.

Yes, more than one year.

Required Question