Program Delivery Analyst, AI and Advanced Computing

Schmidt Sciences is a nonprofit organization founded in 2024 by Eric and Wendy Schmidt that works to accelerate scientific knowledge and breakthroughs with the most promising, advanced tools to support a thriving planet.

The organization prioritizes research in areas poised for impact including AI and advanced computing, astrophysics, biosciences, climate, and space—as well as supporting researchers in a variety of disciplines through its science systems program.

The Role Reporting to the Manager of Delivery and Grantee Affairs, the Program Delivery Analyst will play a central role supporting key operations relating to program and grants management within AI and Advanced Computing (AI/AC); helping to process and track the group's gifts and grants throughout their lifecycle; and supporting the grantee community as appropriate.

The Analyst will support programs within AI/AC, including AI at Work and AI Safety Science, and other programs as assigned.

The Program Delivery Analyst’s role will include the following: Grants Administration: Working as a key member of the AI/AC team and in partnership with our finance, accounting, grants management, and legal teams, the Program Delivery Analyst will support grants administration within the AI/AC portfolio, with a particular focus on AI at Work and AI Safety.

Operations Management: Working with the Manager of Delivery and Grantee Affairs and the AI/AC team, the Program Delivery Analyst will support program implementation by providing operational support to designated programs and at the AI/AC group level.

Key Grants Administration Responsibilities:

Input and maintain accurate grants and gifts data in the grants management system, including timely data entry and updates

Support due diligence processes for grants and gifts, including documentation review and coordination with internal teams

Assist with implementing internal processes during program launch, selection, and award phases, including budgets, contracting, and grant administration

Contribute to financial tracking and reporting by supporting budget documentation, milestone tracking, and outcome documentation

Support grantee communications and engagement, including helping to draft newsletters and coordinating other mass communications

Assist with grantee events and convenings as needed

Key Operations Management Responsibilities:

Support tracking and synthesis of project data across AI/AC initiatives, including collating reports, key outcomes, and data to accurately assess impact across all AI/AC initiatives

Maintain accurate grantee data and reporting data within internal tracking systems

Contribute to developing and refining operational tools, templates, and processes across the AI/AC portfolio

Assist in the selection and award process, including organizing application materials and supporting award execution steps

Knowledge, Skills, and Abilities:

Strong organizational and project coordination skills, with attention to detail and follow-through

Experience supporting or managing collaboration across multiple internal and external stakeholders

Familiarity with grantee engagement or support, including coordinating events or communities

Excellent interpersonal skills and ability to work collaboratively across cross-functional teams

Clear written and verbal communication skills

Self-starter with the ability to take ownership of tasks and drive execution

Skilled at coordinating workstreams across stakeholders, partners, and internal teams

Interest in and ability to quickly learn and navigate grant management systems (GMS); familiarity with Salesforce or similar platforms is a plus

A familiarity with the landscape of contemporary AI research, especially the key universities and nonprofits, is a plus

Requirements:

1-2 years of experience in an operational, grants, or program management/delivery type function

A bachelor’s degree or equivalent from an accredited institution

Proven capability of working with multiple teams to support the management of large grantee portfolios to achieve specified outcomes

Values-based, collaborative working style with demonstrated commitment to the highest standards of ethics, integrity, and confidentiality

Based at either of the Schmidt Sciences offices in and be able to travel within the U.S. and internationally as needed, following company policy

Full-Time

This is a non-exempt role.