Project Administrator - Multifamily Builder ️ ️

Job Description

Mid-size General Contractor with a 20+ years of success and $800 MIL in projects completed across the San Francisco Bay Area looking for our next Project Admin/Coordinator!

This Jobot Job is hosted by: Pat Ward

Salary: $70,000 - $85,000 per year

A bit about us:

Over the past 20+ years, we've built over 4,000 units across 40 communities ranging from 8-story Type-I developments to garden-style builds and single-family home subdivisions. As a leader in local multifamily construction, we offer comprehensive construction services to developers by building projects on time and on budget. To date, we've completed over $800 MIL in work throughout the Bay Area by bringing a unique approach to each and every project based on trust, communication, and strategy with our clients by way of our experienced teams and involved leadership team.

Why join us?

70-85k Base Salary

Annual Bonus (6-12% range paid bi-annually)

Project Milestone Bonuses

Gas Allowance

IRA (w/ 3% match!)

3+ Weeks PTO

100% Company-Paid Health Benefits for Employees (50% for Dependents) with Multiple PPO and HMO Providers/Options

Job Details

Responsibilities:

Call customers for purposes of communicating or coordinating project schedules and/or respond to general inquiries in a timely manner.

Assist with Vendor setup and coordinate to receive all required documents.

Generate Work Orders and Change Orders upon request from Project Manager.

Update Invoice Tracking spreadsheet/Payment Applications.

Code and track invoices and receipts across several projects.

Organize regular compliance and safety meetings for crew members.

Maintain job files ensuring all job pertinent reports and documents, including budget worksheets, invoices, project reports, financial, and communications are properly filed.

Prepare and organize daily reports for Project Manager and clients.

Document daily updates and prepare meeting materials for client meetings.

Assist project team with project startup/closeout tasks including office mobilization and demobilization.

Establish document control and archiving procedure inclusive of all external archive project documents in accordance to the company's general practices.

Ensure proper documentation of subcontractor files, subcontracts, and subcontractor change orders, preliminary notices lien waivers, and other project related compliance.

Coordinate with subcontractors and vendors to ensure subcontractors meet project specific compliance requirements including reviewing and maintaining proper insurance and prequalification.

Work within accounting deadlines to ensure subcontractor and vendor invoices are processed with a high degree of accuracy.

Qualifications:

High School Diploma (any additional experience a plus)

2+ years of commercial construction experience at a General Contractor

Prior experience in document control on multifamily/mixed-use projects, including performing certified payroll a plus.

Strong computer skills and proficiency with Microsoft Office Suite (knowledge of Procore, Bluebeam, and/or MS Project is preferred)

Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance.Company Description

Jobot is on a mission to connect good people with good jobs. By combining AI-powered technology with the expertise of Jobot Pros, our experienced recruiters, we help you find career opportunities that align with your goals and values.

Founded in 2018 and employee-owned since 2024, Jobot is committed to fostering a culture of kindness, respect, innovation, and connection. As an industry leader, we’ve been recognized as a top workplace by Forbes, Fortune, USA Today, and Staffing Industry Analysts (SIA).

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Full-time