Finance Coordinator

Job Description

Sage Infusion is a startup infusion center with locations in central and southwest Florida. At Sage, we’ve reimagined patient care. From a quick start, to upfront pricing and financial assistance, to compassionate care by our clinical experts in a serene environment, patients experience infusion therapy like never before.

We are seeking a detail-oriented and organized Finance Coordinator to support financial and administrative operations across multiple locations. This role is critical in ensuring smooth invoice processing, system setup for new clinics, and regulatory compliance related to pharmaceutical vendors and provider data. The ideal candidate is proactive, comfortable working with various platforms, and thrives in a fast-paced, multi-tasking environment. This position is full-time, hybrid role based in our St. Pete office — 3 days on-site and 2 days remote.Requirements

Process and pay monthly invoices related to:

Office utilities

Clinical equipment

Drug vendors

Reconcile and report monthly payments to the management team, including breakdowns by payment method (ACH, check, credit card)

Perform monthly bank statement reconciliation to ensure accuracy and completeness

Maintain and update financial records using QuickBooks

Handle additional invoice payments as needed, including:

Consulting fees

Deposits for new locations

Miscellaneous vendor expenses

Complete and manage HCCE applications and renewals for new and existing locations

Coordinate the setup of new locations in systems such as:

PDx

Curascript

Henry Schein

McKesson

Gather and submit required DEA information for healthcare providers

Follow up on HIN status to enable drug contract eligibility at new locations

Review, sign, and manage new drug contracts and other administrative documents

Oversee SlimCD Dashboard for online payments and transactions

Set up and maintain new location data across internal systems

Upload and manage weekly new patient data

Prepare weekly appointments report

Review online payments and update Vivid Price system to reflect collected amounts

Provide operational support to Jason and Shawn in the opening and setup of new clinics and systems (Atlas integration)

Qualifications/Certifications:

Proven experience in administrative, billing, or healthcare operations roles

Strong knowledge of vendor systems (PDx, Curascript, Henry Schein, McKesson) is a plus

Experience with DEA, HCCE applications, and healthcare compliance is preferred

High attention to detail and ability to manage multiple deadlines

Excellent communication and reporting skills

Proficiency in Microsoft Office, particularly Excel

Bookkeeping background, proficiency in QuickBooks

Familiarity with healthcare payment processing systems (e.g., SlimCD, Vivid Price)

Sage Infusion is an Equal Opportunity Employer. We are committed to creating an inclusive environment for all employees.

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Full-time

Hybrid remote