FALL INTERN - HUMAN RESOURCES

Job Description

THE CITY OF DOUGLASVILLE IS NOW ACCEPTING APPLICATIONS FOR OUR FALL INTERNSHIP PROGRAM!

This learning experience affords the students a view of the inner workings of city government. Each intern will have a variety of responsibilities and assigned projects that relate to their field of study. Each intern must be open to new ideas and suggestions, and be committed to completing the internship in its entirety.

FALL INTERN – HUMAN RESOURCES

INTERNSHIP SUMMARY

The Fall Intern will assist in the operations and execution of Human Resource's programs and initiatives including recruitment & onboarding, benefits, personnel management, and HR related projects.

ESSENTIAL JOB RESPONSIBILITIES

Maintain and update employee personnel records.

Assist with administrative tasks, including sending follow-up emails and providing front desk coverage as needed.

Assist with internal audits to ensure compliance with federal, state, and municipal regulations.

Monitor the ASK-HR inbox for response times and compile metrics on inquiry topics and response efficiency.

Support the employee offboarding process, including completing separation checklists and closing out personnel files.

Assist with recruitment and onboarding tasks, including sending GCIC forms, scheduling interviews, drug screen authorization forms, and preparing new hire checklists.

Assist with sending calendar invites for new hire performance evaluations.

Assist with HR projects and initiatives as assigned.

MINIMUM EDUCATION AND EXPERIENCE REQUIREMENTS

A Junior, Senior, or recent Graduate (within the last year), majoring in Environmental Studies, Environmental Science, Nonprofit Management, Public Administration, Horticulture Environmental Design/Sustainable Design, Biology, Ecology or related major preferred; Attention to detail, the ability to multi-task and excellent oral and written communications skills are all essential to this position.

KNOWLEDGE, SKILLS AND ABILITIES

Knowledge of the operation of general office equipment including calculator, computer keyboard, computer word processing or other programs, telephone, telephone console, or copy machine as required

Knowledge of basic mathematical and accounting procedures

Skill in operating a computer

Skill in communicating both orally and in written form

Skill in researching complex issues and developing recommended actions

Ability to develop, implement and evaluate new and revised procedures, methods and standards

Ability to maintain confidentiality and exercise considerable skill in information handling, privacy of records and judgment

Ability to respond effectively to the most sensitive inquiries or complaints

Ability to define problems, collect data, establish facts, and draw valid conclusions

Preferred Skills: Microsoft Office Suite (Outlook, Excel, Word)

PHYSICAL DEMANDS

The work is sedentary work and requires speaking and talking.

WORK ENVIRONMENT

Incumbent works in a safe and secure work environment that may periodically have unpredicted requirements or demands.

Please feel free to apply to no more than TWO (2) internships.

The rate of pay will be paid at $20 per hour.

Interns are classified as non-exempt, temporary employees and may be scheduled to work up to 40 hours per week. While they are paid hourly, they are not eligible for benefits such as health insurance, paid time off, or retirement contributions due to their temporary status.

ELIGIBILITY REQUIREMENTS:

United States citizen or authorized to work in the United States

Current enrollment in a college, university, or technical school (or recently graduate with the last year)

Current grade point average of 3.0 or better

Part-time