Administrative Assistant - Operations

Job Description

TITLE: Administrative Assistant - Operations

FLSA Status: Non-Exempt

SALARY RANGE: $37,440 to $45,760 ($18.00 to $24.00)

POSITION PURPOSE AND OBJECTIVES

Under direct supervision of the Operations Administrator and under general supervision of Operations Manager and General Manager, The Administrative Assistant for Operations supports the administrative needs of the operations department by performing clerical, scheduling, and uniform inventory duties. This role is task-oriented. The position plays a vital part in ensuring that scheduling, hiring processes, and administrative coordination and communication are handled efficiently and effectively.

ESSENTIAL DUTIES AND FUNCTIONS:

Assist Operations Manager and Operations Supervisors with assignments.

Assist in job site scheduling by coordinating with other Administrative Assistants to ensure coverage and reduce overtime.

Conduct applicant interviews as needed.

Support background investigations and reference checks as needed.

Provide orientation to new hires as needed

May work as a Dispatch at times when coverage is needed.

Assist with tracking Employee Evaluations and reporting progress to Operations Manager and Supervisors.

Timecard adjustments and approvals as needed in support of the Operations Administrator

Help to create and optimize mobile patrol routes.

Review efficiency of mobile patrol routes.

Communicate scheduling changes and updates to supervisors and employees.

Manage uniform inventory, distribution, and collection processes.

Answer phones and route calls appropriately.

Provide clerical support and perform other duties as assigned.

KNOWLEDGE, SKILLS AND ABILITIES:

Considerable knowledge of current office procedures, methods and computer equipment and of the operations, services and activities of APS.

Considerable knowledge of company rules, regulations, processes and procedures. Knowledge of business letter writing and basic report preparation techniques. Knowledge of generally accepted supervisory practices and techniques.

Ability to coordinate, organize and review the assigned office duties and to independently perform responsible and difficult secretarial work involving the use of independent judgment and personal initiative.

Ability to use keyboard at a speed necessary for successful job performance and to communicate clearly and concisely, both orally and in writing.

Ability to establish and maintain effective relationships with other employees and the public.

Ability to operate a computer and its programs, along with the various other technologies that APS utilizes.

QUALIFICATIONS:

High school diploma or equivalent.

Previous administrative experience preferred.

Strong attention to detail and organizational skills.

Ability to handle confidential matters with discretion.

Comfortable with high volume of interruptions and task-switching.

Proficient in Microsoft Office and scheduling platforms.

Valid Utah Driver's License.

All Pro Security is an equal opportunity employer without regard to race, religion, sex, pregnancy, genetic information, age, national origin, color, sexual orientation, gender identity, citizenship, disability, veteran or military status, or any other factor protected by law.

The intent of this job description is to provide a representative summary of the major responsibilities and duties performed on the job. It is not intended to be an exhaustive list of all job-related duties and responsibilities that an employee may perform. An employee in this position will be required to perform any other job-related duties required by their supervisor. This job description is not intended to and does not infer or create any employment, compensation, or contract rights to any person or persons. This updated job description supersedes prior descriptions for the same position. Management reserves the right to add or change duties at any time.

Full-time