Sales Administrative Coordinator

Full-time

Description

WORK in PARADISE:

Ranked #5 of the Best Hotels & Resorts in Florida and the only Naples Resort in the Top 20. LaPlaya Beach Resort & Club, located directly on the beautiful Gulf of Mexico, offers excellent career opportunities to caring hospitality professionals who provide the finest services in Naples.

The JOB:

Sales Administrative Coordinator

The Sales Administrative Assistant is responsible for providing administrative sales and marketing support to the Area Director of Sales & Marketing, Area Director of Group Sales, Area Director of Catering and Conference Services – including Group Sales, Catering Sales, and Conference Services team.

Requirements

Responsible for scheduling appointments, meetings, and important follow-ups.

Provide calendar management and scheduling for the team.

Daily projects and responsibilities include, but are not limited to, anything from general business/company administrative support to providing media and sales support.

Maintain checkbook for sales expenses and create Purchase Orders.

Coordinate sales / catering / FAM events including invitations, location, times and RSVPs.

Handle all VIP requests, including amenity forms to support.

Collaborate with preferred partners on social media platforms, including Facebook, Instagram, LinkedIn, and hotel websites.

Assist with the completion of forms, letters, proposals, contracts, and overall necessary sales collateral.

Maintain sales, catering and marketing digital files.

Provide backup data entry for weekly, monthly reports utilizing Delphi, HMS-INFOR, SharePoint, ProfitSword, etc.

Attending meetings, taking, and distributing minutes.

Determine and maintain administrative filing system for internal office operations.

Assist with all aspects of the business providing admin support to the sales & marketing team and Executive Team leaders.

Liaising with vendors, clients, and staff, acting as first point of contact on behalf of organizational partners

Coordinates projects by capturing timelines and strategies and delivering progress updates.

Our CULTURE:

The passion of our people is our greatest asset. LaPlaya Beach and Golf Resort is a part of Noble House Hotels and Resorts offering a collection of luxury hotels and resorts. As we provide our guests and members with exceptional service and most memorable experiences, we look for team members who share our core values of Caring, Integrity and Respect.

Unique Hotels attract Unique People. If you are passionate about being your best self, doing the right thing, bringing your natural smile and having fun, then we hope you become a member of our LaPlaya Family.

LaPlaya Beach and Golf Resort is deeply committed to Diversity, Equity, and Inclusiveness:

LaPlaya Beach and Golf Resort encourages individuals of all ethnic, racial, and socioeconomic backgrounds to apply for this position. We are committed to maximizing the diversity of our organization, as we want to engage all those who can contribute to this effort.

LaPlaya Beach and Golf Resort is committed to providing equal employment opportunities to all qualified individuals and does not discriminate on the basis of race, color, ethnicity, religion, sex, gender, gender identity and expression, sexual orientation, national origin, disability, age, marital status, veteran status, pregnancy, parental status, genetic information or characteristics (or those of a family member) or any other basis prohibited by applicable law.

You Own it if You HAVE:

Education and Experience

2 years’ experience in administrative assistance

Proficient in computer applications such as Excel, Word, Outlook and PowerPoint

Strong written and verbal communication skills

Hospitality background a plus

Physical Demands:

Remain in stationary position throughout work shift.

Ability to sit for long periods of time at a desk.

Mental Demands:

Read, write and speak English fluently.

Ability to communicate effectively with the public and other colleagues.

Impeccable work ethic and excellent organizational, time management, and communication skills

Attention to detail and proper phone etiquette.

Able to work independently and follow directives from leadership.

The OFFER:

In return, you are rewarded with a competitive compensation package including medical/dental/vision/LTD/STD and life insurance benefits, PTO, 401k, complimentary meals, Resort discounts, flexible scheduling, company provided training and certifications, tuition reimbursement and much more.

Come and be a part of the excitement and spend every day in sunny paradise!