Recreation Coordinator

Summary Description

Under general direction of the Recreation Superintendent, supports all divisions of the Parks and Recreation Department. Position is responsible for the management of general business operations of recreational programs, activities, facilities, and rentals using a high degree of independent judgment; performs other related duties as required.

Essential Functions

Knowledge of recreation software, preferably RecDesk or similar program(s)

Manage and maintain facilities and field reservations, including operational requirements of rental agreements

Recruits, trains, schedules and supervises part-time facility attendants

Oversee membership sales, passes, and rentals for the Municipal pool facility

Perform duties unique to the office and business operations of the Parks and Recreation Department on a day-to-day basis

Ability to provide the highest level of customer service to parents, children and fellow staff daily including screening visitors, waiting on customers and answering general communications

Assists and communicate daily with Parks and Recreation staff, Superintendents and Director relating to planning and implementation of programs and special events

Coordinate participant and community communications regarding facility scheduling, policies and procedures and rules

Maintain and organize an inventory of office supplies, first aid supplies and other materials including ordering supplies when necessary

Participates in the budget process and makes recommendations as necessary

Operate word processing equipment, copier/scanner, phones, calculator, and other office equipment, as needed

Occasionally drive between City buildings and various park facilities, or as may otherwise be directed in connection with work duties

Monitor and update website content as needed

Maintains licenses and certifications as required, if any

Attend staff meetings, workshops, seminars, trainings, conferences or any other meetings as directed.

Represents the City and department in outreach activities to develop and strengthen community partnerships

Demonstrates regular and predictable attendance

May be required to work flexible hours, including evenings, weekends and holidays

Assists with special events as needed

Meets all job safety requirements and all applicable OSHA safety standards that pertain to essential functions

Education & Qualifications

EDUCATION AND EXPERIENCE:

Possession of an associate or bachelor’s degree from an accredited college or university in recreation, sport management, business management or related field; or a minimum of three years’ experience in recreation or a closely related field, demonstrating progressive responsibility

Possession of a valid State of Ohio motor vehicle operator’s license

Possession of any valid or relative certifications

CPR, AED and First Aid Certification preferred

QUALIFICATIONS:

Knowledge of:

Contemporary office practices and procedures

Proper usage of English language, including grammar, spelling, and punctuationSkill in:

Performing a variety of clerical duties and office procedures using a high degree of independent judgment

Computer software skills required include proficiency with MS office suite software, any software specific to the department’s duties

Customer service

Time Management

Initiative and creativity Ability to:

Initiate and draft routine correspondence

Develop and maintain effective working relationships with associates, officials, and the public

Perform basic arithmetic using calculator as needed

Maintain accurate records and reports

Research files and records to obtain information and data required by a supervisor

Type accurately and efficiently using word processing where appropriate

Arrange for and provide necessary materials for public meetings and training sessions

Professionally attend to and direct telephone calls using telephone City desk set

Legally operate a motor vehicle

Supplemental Information

ADDITIONAL EXAMPLES OF WORK PERFORMED

Provides support to department-sponsored activities, including but not limited to workshops, training, special meetings, and exhibitions

Assists other departments as directed by the Mayor and/or Director of Administration

EQUIPMENT USED: The following are examples only and are not intended to be all-inclusive:

Personal computer and word processing software

Calculator

Telephone, voicemail system

Copier/scanner

Athletic and recreational equipment as necessary

Motor vehicle

PHYSICAL REQUIREMENTS AND WORKING ENVIRONMENT:

Essential functions of this position require physical ability and mobility to work in an office setting, as well as ability to travel to other locations, with or without reasonable accommodation

Occasionally required to perform duties held indoors or outdoors at park facilities or during special event environments

Stand or sit for prolonged periods of time (up to 8 hours)

Occasionally stoop, bend, kneel, crouch, reach, and twist

Lift, carry, push, and/or pull light to moderate amounts of weight (up to 25 lbs.)

Operate office equipment requiring repetitive hand movement and fine coordination, including use of a computer keyboard

Verbally communicate to exchange information

Management reserves the right to modify the foregoing job parameters at any time.