Capital Projects Management Specialist I/II FLEX

Introduction

This recruitment is being conducted to fill 1 vacancy in the Capital Projects Management Division of the General Services Department. Resumes will not be accepted in lieu of completed applications.

Applicants may apply for either the Capital Projects Management Specialist I, II, or both.

Pre-Employment Drug Screening and Background: Potential new hires into this classification are required to successfully pass a pre-employment drug screen and a background investigation as a condition of employment. Final appointment cannot be made unless the eligible has passed the drug screen and successfully completed the background process. The County pays for the initial drug screen.

CPMS I/II FLEX 0525 by Employment Services Team

TYPICAL DUTIES

FOR CAPITAL PROJECTS MANAGEMENT SPECIALIST I:

Plans and coordinates analysis, review, preparation, and oversight of County capital projects and deferred maintenance projects.

Plans, monitors, coordinates, and performs staff work in the development and implementation of County construction projects and deferred maintenance projects; provides notices to proceed; arranges pre-construction activities, monitors construction; arranges progress site visits; verifies scope of work is being followed, and responds to requests for information; prepares or reviews construction bids and contracts; develops, negotiates, reviews, and administers professional services and construction contracts.

Uses Job Order Contracting procedures, software, and documentation; obtains and evaluates proposals from job order contractors and other vendors on approved construction projects.

Prepares, disseminates, and reviews documents for construction projects or major maintenance projects for bids and cost estimates.

Prepares or reviews change orders, inspections, and testing documents; reviews and checks for accuracy of progress reports submitted by contractors.

May serve as a liaison with contracted architects, engineers, contractors, and County department staff; represents the division in meetings.

Prepares a variety of status reports on capital projects and deferred maintenance activities.

May direct the work of professional, support, and contracted staff on a project basis.

FOR CAPITAL PROJECTS MANAGEMENT SPECIALIST II:

Plan and coordinate analysis, review, preparation, and oversight of County capital projects and deferred maintenance projects.

Develops procurement documents to facilitate vendor contracts/purchase orders; determines the appropriate procurement method based on the scope of work using California Uniform Construction Cost Accounting Act, JOC, and traditional bidding.

Plans, monitors, coordinates, and performs staff work in the development and implementation of County construction projects and deferred maintenance projects; provides notices to proceed; arranges pre-construction activities; monitors construction, arranges progress site visits; verifies scope of work is being followed, and responds to requests for information; reviews construction bids and contracts; develops, negotiates, reviews, and administers professional services and construction contracts.

Prepares, disseminates, and reviews documents for construction or major maintenance projects for bids and cost estimates.

Administers the JOC program; reviews and ensures bonds and contractor’s Certificate of Insurance Liability are current; ensures proper contractor capacity for Facility JOC projects; develops JOC bid schedule and bid documents; reviews JOC bid documents and releases the opening bid.

Prepares or reviews contracts, change orders, inspections, and testing documents; reviews and checks for accuracy of progress reports submitted by contractors.

Prepares a variety of status reports on capital projects and deferred maintenance activities.

May serve as a liaison with contracted architects, engineers, contractors, and County department staff; represents the division in meetings.

Directs the work of professional, support, and contracted staff on a project basis.

KNOWLEDGE

Practices, procedures, and techniques involved in the planning, development, and implementation of construction and renovation projects and related architectural functions; applicable codes, laws, and regulations pertaining to public building projects; basic concepts of project management, cost estimating, budgeting, contract administration, and scheduling techniques; principles and practices of engineering, architecture, construction, maintenance, and real property transactions; principles and practices of public administration and local government operations, including accounting, budgeting, organizational planning and analysis, statistical analysis, research methods, and report writing; basic computer and modern office automation technology, and related software programs; techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and County staff.

ABILITY

Perform project management on capital and construction projects and negotiate design and construction contracts; plan, develop, implement, and administer budget and control expenditures; coordinate schedules; develop and implement goals, objectives, policies, procedures, work standards, and internal controls; quickly understand problems and develop solutions; analyze design as well as construction and administrative issues and make sound recommendations; read and interpret plans, maps, specifications, and manuals, and oversee technical and contractual arrangements; understand, interpret, and apply rules and procedures; conceptualize, comprehend, and communicate goals and objectives; communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax; prepare clear and concise reports; make presentations in a public setting; independently organize work, set priorities, and meet critical deadlines; compile, organize and summarize statistical, economic, and technical data; operate computers and related software; and establish and maintain effective working relationships with County officials, department heads and others at all levels, both internal and external to the County.

PHYSICAL/MENTAL REQUIREMENTS

Mobility – Frequent operation of a data entry device, sitting for extended periods, standing for long periods, walking, pushing/pulling, bending, squatting, driving, and climbing stairs or other objects; occasional crawling; Lifting – frequently 5 to 30 pounds or less; occasionally 30 to 70 pounds; occasionally restraining, lifting, and/or turning heavy objects; Vision – good overall vision, color perception, and depth perception; frequent reading and close-up work; hand and eye coordination; good field of vision/peripheral; Dexterity – dexterity for frequent writing and repetitive motion; Hearing/Talking – frequent hearing and talking on the telephone and in person; frequent exposure to construction and traffic noise; Special Requirements – may require occasional overtime, weekend, or evening work; Emotional/psychological – frequent public contact and decision making; frequent concentration required; Environmental – may be exposed to dust, fumes, and varied weather conditions.

San Joaquin County complies with the Americans with Disabilities Act (ADA) and, upon request, will consider reasonable accommodations to enable individuals with disabilities to perform essential job functions.

Equal Opportunity Employer

San Joaquin County is an Equal Employment Opportunity (EEO) Employer and is committed to providing equal employment to all without regard to age, ancestry, color, creed, marital status, medical condition, national origin, physical or mental disability, political affiliation or belief, pregnancy, race, religion, sex, or sexual orientation. For more information go to Equal Employment Opportunity Division (sjgov.org).

Accommodations for those covered by the Americans with Disabilities Act (ADA):

San Joaquin County complies with the Americans with Disabilities Act and, upon request, will consider reasonable accommodations to enable individuals with disabilities to perform essential job functions.

BENEFITS

Employees hired into this classification are members of a bargaining unit which is represented by SEIU Local 1021.

Health Insurance: San Joaquin County provides employees with a choice of three health plans: a Kaiser Plan, a Select Plan, and a Premier Plan. Employees pay a portion of the cost of the premium. Dependent coverage is also available.

Dental Insurance: The County provides employees with a choice of two dental plans: Delta Dental and United Health Care-Select Managed Care Direct Compensation Plan. There is no cost for employee only coverage in either plan; dependent coverage is available at the employee’s expense.

Vision Insurance: The County provides vision coverage through Vision Service Plan (VSP). There is no cost for employee only coverage; dependent coverage is available at the employee’s expense.

For more detailed information on the County’s benefits program, visit our website at under Human Resources/Employee Benefits.

Life Insurance: The County provides eligible employees with life insurance coverage as follows:

1 but less than 3 years of continuous service: $1,000

3 but less than 5 years of continuous service: $3,000

5 but less than 10 years of continuous service: $5,000

10 years of continuous service or more: $10,000

Employee may purchase additional term life insurance at the group rate.

125 Flexible Benefits Plan: This is a voluntary program that allows employees to use pre-tax dollars to pay for health-related expenses that are not paid by a medical, dental or vision plan (Health Flexible Spending Account $2550 annual limit with a $500 carry over); and dependent care costs (Dependent Care Assistance Plan $5000 annual limit).

Retirement Plan: Employees of the County are covered by the County Retirement Law of 1937. Please visit the San Joaquin County Employees’ Retirement Association (SJCERA) at for more information. NOTE: If you are receiving a retirement allowance from another California county covered by the County Employees’ Retirement Act of 1937 or from any governmental agency covered by the California Public Employees’ Retirement System (PERS), you are advised to contact the Retirement Officer of the Retirement Plan from which you retired to determine what effect employment in San Joaquin County would have on your retirement allowance.

Deferred Compensation: The County maintains a deferred compensation plan under Section 457 of the IRS code. You may annually contribute $22,500 or 100% of your includible compensation, whichever is less. Individuals age 50 or older may contribute to their plan, up to $30,000. The Roth IRA (after tax) is also now available.

Vacation: Maximum earned vacation is 10 days each year up to 3 years; 15 days after 3 years; 20 days after 10 years; and 23 days after 20 years.

Holidays: Effective July 1, 2017, all civil service status employees earn 14 paid holidays each year. Please see the appopriate MOU for details regarding holidays, accruals, use, and cashability of accrued time.

Sick Leave: 12 working days of sick leave annually with unlimited accumulation. Sick leave incentive: An employee is eligible to receive eight hours administrative leave if the leave balance equals at least one- half of the cumulative amount that the employee is eligible to accrue. The employee must also be on payroll during the entire calendar year.

Bereavement Leave: 3 days of paid leave for the death of qualifying family member, 2 additional days of accrued leave for death of employee’s spouse, domestic partner, parent or child.

Merit Salary Increase: New employees will receive the starting salary, which is the first step of the salary range. After employees serve 52 weeks (2080 hours) on each step of the range, they are eligible for a merit increase to the next step.

Job Sharing: Employees may agree to job-share a position, subject to approval by a Department Head and the Director of Human Resources.

Educational Reimbursement Program: Eligible employees may be reimbursed for career-related course work up to a maximum of $850 per fiscal year. Eligible employees enrolled in an approved four (4) year College or University academic program may be reimbursed up to $800 per semester for a maximum of $1600 per fiscal year.

Parking Supplemental Downtown Stockton: The County contributes up to $20 per pay period for employees who pay for parking and are assigned to work in the Downtown Core Area.

School Activities: Employees may take up to 40 hours per year, but not more than eight (8) hours per month, to participate in their children’s school activities.

Selection Plan

Applicants who meet the minimum qualifications will go through the following examination process:

Written Exam: The civil service written exam is a multiple choice format. If the written exam is administered alone, it will be 100% of the overall score. Candidates must achieve a minimum rating of 70% in order to be placed on the eligible list.

Oral Exam: The oral exam is a structured interview process that will assess the candidate’s education, training, and experience and may include a practical exercise. The oral exam selection process is not a hiring interview. A panel of up to four people will determine the candidate’s score and rank for placement on the eligible list. Top candidates from the eligible list are referred for hiring interviews. If the oral exam is administered alone, it will be 100% of the overall score. Candidates must achieve a minimum rating of 70% in order to be placed on the eligible list.

Written & Oral Exam: If both a written exam and an oral exam is administered, the written exam is weighted at 60% and the oral exam is weighted at 40% unless otherwise indicated on the announcement. Candidates must achieve a minimum rating of 70% on each examination in order to be placed on the eligible list.

Rate-out: A rate-out is an examination that involves a paper rating of the candidate’s application using the following criteria: education, training, and experience. Candidates will not be scheduled for the rate-out process.

Note: The rating of 70 referred to may be the same or other than an arithmetic 70% of the total possible points.

Testing Accommodation: Candidates who require testing accommodation under the Americans with Disabilities Act (ADA) must call Human Resources Division at prior to the examination date.

Veteran’s Points: Eligible veterans, unmarried widows and widowers of veterans of the United States Armed Forces who have been honorably discharged and who have served during wartime shall be given veteran’s points in initial appointment to County service. Eligible veterans receive 5 points and eligible disabled veterans receive 10 points. Disabled veterans must submit a recent award letter stating a 10% service connected disability issued by the United States Veterans Administration. Note: A copy of your DD214 showing the discharge type must be received in the Human Resources by the date of the examination.

Acceptable wartime service dates:

September 16, 1940 to December 31, 1946

June 27, 1950 to January 31, 1955

August 5, 1964 to May 7, 1975

Persian Gulf War, August 2, 1990, through a date to be set by law or Presidential Proclamation.

Eligible Lists: Candidates who pass the examination will be placed on an eligible list for that classification. Eligible lists are effective for nine months, but may be extended by the Human Resources Director for a period which shall not exceed a total of three years from the date established.

Certification/Referral: Names from the eligible list will be referred to the hiring department by the following methods.

Rule of the Rank: The top rank or ranks of eligibles will be referred for hiring interviews. The minimum