Human Resources Coordinator

Job Announcement

Job Description

City of Myrtle Beach, South Carolina

JOB DESCRIPTION

To perform this job successfully, an individual must be able to perform the essential job functions satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary job functions herein described. Since every duty associated with this position may not be described herein, employees may be required to perform duties not specifically spelled out in the job description, but which may be reasonably considered to be incidental in the performing of their duties just as though they were actually written out in this job description.

Human Resources Coordinator

JOB SUMMARY

The purpose of this position is to support the daily operation of the Human Resources department. Employees in this position prepare and process a variety of confidential reports, forms, and correspondence; update and maintain employee data and departmental records and procedures; and perform departmental human resource work.

ESSENTIAL JOB FUNCTIONS

Produces and analyzes reports from the HRIS systems related to employee census, terminations, hiring statistics, turnover, and internal movement; pulls reports required by department, City, State and Federal agencies.

Processes all HRIS employee changes to include, terminations, name changes, promotions, demotions, transfers, pay rate changes, position changes in all HRIS systems.

Processes all benefit changes to include, entry into the benefit systems and HRIS system as required.

Supports the employee onboarding process; processes new hire documents, enters new employees to the HRIS systems, assists with background and driver license checks, updates I-9 forms, verify I-9 documentation, and maintain I-9 files; prepares badges for new hires; assists with new hire orientation set up and participates in new hire orientation.

Completes the employee off-boarding process; process personnel transaction form, update employee files, update system access, add payroll information to payroll worksheet, schedule stay and exit interviews; sends separation letter.

Prepares communications; creates charts, forms, reports, presentations, and other confidential materials; drafts meeting notes and agendas; adds scheduled events to shared calendar; proofreads and formats documents and reports.

Performs technical and administrative human resources support; enroll and track employee completion of required learning; tracks employee participation in tuition reimbursement; relocation assistance; verification of employment; public student loan forgiveness program.

Coordinates programs and events; career fairs, employee recognition and wellness (health strive, mobile mammogram and blood drive), volunteer recognition and First in Service training.

Performs customer service functions by greeting employees and the public; answers incoming calls; responds to emails sent to human resources; assists in responding to employee questions or complaints.

Serves as primary back up to the human resources assistant.

Operates a computer, or office equipment, as necessary to complete essential functions, including the use of Microsoft 365 and various other systems.

ADDITIONAL FUNCTIONS

Maintains cleanliness of work area and office.

Performs other related duties as required, requested or assigned.

Minimum Qualifications

Education and Experience:

Associate degree with two (2) years of experience in human resources, data entry, business administration, bookkeeping, office technology, or computers.

Licenses or Certifications:

Required to possess and maintain a valid driver’s license.

May require certification as a Notary Public.

Special Requirements:

None.

Knowledge, Skills and Abilities:

Knowledge of City HR procedures and programs.

Knowledge of bookkeeping and cash handling procedures.

Knowledge of processing timesheets and payroll.

Knowledge of City’s time off benefits program.

Knowledge of City’s policies, classification system, and pay procedures.

Skill in accurately entering data and information.

Skill in customer service principles.

Skill in gathering information before taking action.

Skill in communicating, both verbally and in writing.

Skill in separating and combining tasks into efficient work flow.

Skill in handling risk and uncertainty.

Skill in using time efficiently and effectively.

Skill in influencing others.

Skill in performing addition, subtraction, multiplication, and division; calculating decimals, percentages, and fractions; and interpreting graphs.

Skill in coordinating activities of a project, program, or designated area of responsibility.

Ability to pay attention to details.

Ability to simplify complex processes.

Ability to build rapport.

Ability to listen.

Ability to adapt to change.

Ability to evaluate, audit, deduce, and/or assess data using established criteria.

Ability to operate, maneuver and/or control the actions of equipment, machinery, tools, and/or materials used in performing essential functions.

Ability to utilize a wide variety of reference, descriptive, and/or advisory data and information.

Ability to interpret instructions furnished in written, oral, diagrammatic, or schedule form.

Ability to exercise judgment, decisiveness and creativity in situations involving evaluation of information against measurable or verifiable criteria.

PHYSICAL DEMANDS

The work is sedentary work. The employee is occasionally required to exert up to 10 pounds of force to move objects. Additionally requires: balancing, grasping, handling, hearing voices and distinguishing among sounds, manual dexterity, mental acuity, reaching, speaking, expressing ideas by the spoken word, and visual acuity in data. Tasks may require the ability to: sit for extended periods of time at a keyboard or workstation.

WORK ENVIRONMENT

Work is performed primarily in office or meeting room sites where essential functions are regularly performed without exposure to adverse environmental conditions. Work is performed in a dynamic environment that requires sensitivity to change and responsiveness to changing goals, priorities, and needs.

The City of Myrtle Beach has the right to revise this job description at any time. This

description does not represent in any way a contract of employment.

Supplemental Information

City of Myrtle Beach Benefits

No Cost Health, Dental & Vision Insurance for Fulltime Employees

401K & 457 Plans Available

State Retirement

Employee Wellness Clinic

Flex Spending Account

Employee Assistance

And much more

Equal Opportunity Employer

The City of Myrtle Beach commits to a policy of equal employment opportunity for applicants and employees, complying with local, state and federal laws. The City’s policy is to employ qualified persons without discrimination on the basis of any protected characteristic, including race, color, religion, national origin, citizenship, sex, political affiliation, veteran’s status, age, genetic information, sexual orientation, gender identity, to include transgender status, disability or status in any other group protected by federal/state/local law.