Correction Records Management Officer

Schedule: Full-time

This is a reposting... If you applied previously, you must apply again to be considered.

This is an internal posting. Only ODRC employees will be considered.

What You’ll Do:

• Assigns inmate number

• Interviews inmate and enters identifying data into the DOTS Portal system

• Pre-screens commitment papers and provides info to BOSC on possible same day releases and imminent releases

• Receives and transfers inmate records to parent institution, Bureau of Sentence Computation, Central Office Records

• Prepares inactive records for shipment to central warehouse

• Audits and stores master records for inmates released under supervision

• Coordinates inmate movements to other institutions: scans documents into OnBase document management system

• Maintains population count to balance with DOTS Portal Snapshot views and the institution Count Officer.

• Coordinates the physical release of inmates when authorized by BORM

• Enters status and reason codes into DOTS Portal

• Responds to inmate inquiries.

• Completes other bureau functions as assigned

Formal education in arithmetic that includes addition, subtraction, multiplication, division, fractions, decimals & percentages & in reading, writing & speaking common English vocabulary; 1 course or 3 mos. exp. in records management (e.g., record retention, document management, confidentiality).

-Or equivalent of Minimum Class Qualifications For Employment noted above.

Job Skills: Records Management, Basic Documentation, Data Visualization, Clerical & Data Entry, Ciminology/Criminal Justice, Administrative support/services, Critical Thinking, Attention to Detail, Time Management, Confidentiality, Adaptability.