Project Coordinator

Position Description:

The project coordinator will be responsible for administering and delivering support for construction, renovation, and maintenance projects of various sizes and magnitudes, coordinating and managing in such a way as to ensure scheduled completion of the projects within established budget, time, and quality standards. Responsible for preparing, soliciting, monitoring, and coordinating administrative functions related to assigned projects to ensure the promptness and accuracy of the entire project's administrative documents.

Major Responsibilities:

Plan, organize, schedule, and supervise the activities and operations of assigned construction projects and report on the progress.

Meet budgetary objectives and adjust project constraints based on financial analysis.

Review contract drawings, specifications, and submittals.

Generate and manage a project schedule based on individual tasks.

Coordinate with construction and facilities operations staff throughout the project's planning, design, construction, and commissioning; coordinate project planning with other entities within and outside of facilities, such as Information Technology, One Card, Parking, Safety, and Campus Space Planning and Allocation.

Manage project closeout and procedures; update pre-punch lists, secure warranties, guarantees, operation and maintenance manuals, and any other documentation required under the contract documents and the standard procedures.

Develop direct, personal, positive, and collaborative working relationships with other departments, faculty, staff, outside consultants, contractors, and vendors.

Track and report risks, issues, and accomplishments; identify roadblocks to progress and take steps to remove them.

Assist in standardizing the process for project intake and close-out documentation to facilitate proper project funding and review from the start, and then transition to operations upon completion.

Assist in project estimating and budgeting.

Assist in developing contractor orientation and safety programs with the university safety manager.

Other duties as assigned.

Required Knowledge and Skills:

2-year degree required, but prefers 4-year degree in engineering, construction management, or equivalent experience.

5 or more years of experience in managing construction projects.

Excellent written and verbal communication skills.

Ability to manage multiple projects at various stages of design and construction.

Ability to meet multiple deadlines and work under pressure.

Coordinate and inspect the work of outside contractors.

Work individually, in teams, and with diverse groups in managing projects.

Ability to read and interpret architectural and engineering drawings.

Familiarity with Microsoft Office products and project management software scheduling.

Must have a valid driver’s license and pass all University driving requirements to drive a university vehicle.

Certified Project Management Professional (PMP).

Experience in a college/university environment.

Other Qualifications

Support the implementation of the campus master plan.

Support the creation of a campus-wide space plan related to space inventory and space condition assessment.

Support functions related to campus building assessments and data, including deferred maintenance and costs.

All offers of employment with Valparaiso University are contingent upon the clear results of a thorough background check. Background checks may include criminal history, motor vehicle reports, prior employment verification, and personal/professional references. If applicable to the position, they will also include credit history. Background checks will be conducted on all final candidates for employment.

To be considered for this position, you must upload:

Cover letter

Resume

List of 3 professional references

Answer all application questions

Please address the cover letter to:

Jason Kutch, Executive Director of Facilities

Valparaiso University

Valparaiso, Indiana