Principal Secretary

Major Function

Perform a variety of complex secretarial and clerical tasks for campus Principal and administrative team requiring independent judgement and action, including decision making in accordance with organizational policies and procedures, which may include delegated administrative duties.

Duties and Responsibilities

Responsible for data entry

Create forms and compile data and information necessary for the efficient operation of the school

Maintain efficient and well-organized paper and electronic data collection and filing systems

Manage incoming applications and organize information for school lottery

School-level ordering and manage inventory

Maintain and manage a current school calendars of events and the use of facilities

Plan, coordinate, and execute schoolwide events

Participate in the preparation of back-to-school planning for all stakeholders

Support administrative team with secretarial and clerical duties

Maintain confidentiality of student and staff information

Manage school level bank accounts

Protect confidentiality of information for students and staff

Generate and disseminate schoolwide communication to all stakeholders

Create and distribute all stakeholder awards and certificates

Maintain a clean, attractive and orderly office environment

Create meeting agendas, attend meetings and take minutes

Act as the substitute and support for front office staff

Perform any duties and responsibilities that are within the scope of employment as assigned by the administrative team

Pepin Academies Expectations: All employees are expected to demonstrate regular and predictable attendance; to support the vision, mission, goals, and Strategic Plan; to engage in civility, respect, and professionalism; and to maintain the professional knowledge and skills necessary to perform the essential duties and responsibilities of their positions.

Minimum Qualifications

Three years of increasingly responsible experience in secretarial and clerical duties.

Demonstrate excellent secretarial skills including at least 50 words per minute with minimal errors, bookkeeping skills, ability to use electronic equipment for word processing, data management, information retrieval, visual presentations and communications.

Ability to maintain effective working relationships with all personnel.

Excellent organizational skills and attention to detail.

Highly effective written and verbal communication skills.

Proficient in Microsoft Office Suite or related software

Ability to work independently.

Degree in related field preferred.

Pay Range: $16.89 - $23.79 per hour