Sr. Finance Specialist

Starting hourly wage $25.11 - $29.89 (DOE)

Job Summary

The primary responsibilities of a Sr. Finance Specialist include maintaining financial records, processing purchase orders, managing claims and chargebacks, ordering supplies, preparing monthly statements, and providing general administrative and customer support.

Key Responsibilities

Vendor and Financial Account Management

Review, verify, and process vendor invoices for payment; maintain records of all vendor accounts and payments

Maintain and balance external customer financial accounts, including deposits

Manage financial systems

Serve as the liaison between vendors and the organization to resolve disputes quickly and fairly

Maintain accurate records of claims, including supporting documentation such as correspondence with vendors, invoices, and delivery notes

Monitor and review chargeback notifications received from banks or payment processors; analyze disputed transactions by reviewing transaction details, order history, communications with the customer, and payment information

Work closely with other departments to resolve financial discrepancies and provide support for financial decision-making

Analyze financial data to identify trends, discrepancies, and opportunities for cost savings or improved financial processes

Reports and Statements

Prepare, distribute, and maintain a variety of reports, records, documents, correspondences, log sheets, and related documents

Purchasing and Supplies

Issue purchase orders for supplies according to office policies and procedures

Administrative and Customer Support

Provide general administrative, accounting, and customer service support

Perform data entry, faxing, typing, and filing in support of office functions

Answer incoming telephone calls from the public and other county departments as needed, providing information and routing calls to the appropriate recipient

Respond to inquiries and requests, providing information on county services, policies, and procedures

Receive, sort, and distribute mail and packages to the correct department or recipient

Sort and prepare out-going and inter-office mail, including monitoring postage meter usage for billing

Monitor postage meter usage daily for billing purposes

Other Duties

Perform all work duties and activities following county and office policies, procedures, and safety practices

Perform other duties as assigned

Qualifications

Skills and Abilities:

Proficient in office equipment and software applications relevant to the role; Quickbooks, Microsoft Office, and Adobe software products, including Word, Excel, Publisher, Acrobat, and Illustrator

Knowledge of customer service procedures, techniques, and objectives

Understanding of accounting, bookkeeping, and cash handling practices and procedures

Communicate clearly and effectively both, verbally and in writing

Follow written and oral instructions

Collaborate constructively with colleagues and the public to deliver high-quality public service

Build and maintain strong working relationships with county staff, officials, vendors, and the public

Respond courteously to inquiries, even in challenging situations

Learn county functions thoroughly to provide accurate information and explain services, policies, and procedures

Maintain records, research data, and prepare clear reports, concise reports

Manage multiple tasks, handle interruptions, and meet deadlines

Special Qualifications

Valid driver’s license

Successfully complete a background check

Education and Experience

High school diploma or GED equivalency required

Four years of accounting, bookkeeping, or general office experience preferred

An equivalent combination of experience and training may be considered

Essential Physical Abilities

Sufficient visual acuity, with or without reasonable accommodation, which permits the employee to comprehend written work instructions, review and process documents, supervise the work and performance of others, and organize documents and materials

Sufficient clarity of speech and hearing, or other communication capabilities, with or without reasonable accommodation, which permits the employee to discern verbal instructions and communicate effectively on the telephone and in person

Sufficient manual dexterity, with or without reasonable accommodation, which permits the employee to operate a multi-line telephone system, a personal computer, and standard office equipment

Sufficient personal mobility, strength, agility, and physical reflexes, with or without reasonable accommodation, which permits the employee to work at a keyboard for an extended period, move or lift to 50 pounds, and work in an office environment

Disclaimer

To perform this job successfully, an individual must be able to perform the primary job responsibilities satisfactorily with or without reasonable accommodation. The above statements are intended to describe the general nature and level of work being assigned to this job. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of individuals in the job. This job description is not an employment agreement and/or an expressed or implied employment contract. Management has the exclusive right to alter this job description at any time without notice.

Canyon County is an Equal Opportunity Employer. Employment decisions related to recruitment and selection are made without regard to race, color, religion, sex, national origin, age, disability or genetics.

Full Time