OFFICE ASSISTANT II

Salary: $3,683.16 - $4,935.84 Monthly

Location : Huntington Beach, CA

Job Type: Full-Time

Job Number: 0304-0525

Department: Community and Library Services Department

Opening Date: 05/12/2025

Closing Date: 5/23/2025 5:00 PM Pacific

Description

Here in Huntington Beach, we believe passionately that the key to becoming the best beach City in the world starts and ends with finding the right people to join our team. At this time, we have an outstanding career opportunity available, as we're looking for the "right person" to serve as Office Assistant IIThe current assignment is within the Community & Library Services Department, however, the eligible list created from this recruitment may be used to fill vacancies in other departments.

The ideal candidate embodies the City's commitment to exceptional public service by demonstrating professionalism, adaptability, and sound judgment in a lively environment. They are solution-oriented, excel at managing shifting priorities, and maintain a high level of service even under pressure.

The Position

Under general supervision, the Office Assistant II performs a variety of general clerical duties in support of an assigned function or program. Office Assistant II differs from Office Assistant I in that Office Assistant II has acquired work experience, knowledge, skills and abilities to perform work with greater independence and the scope and complexity of assignments are greater.

Examples of Essential Duties

Uses a personal computer and a variety of office software applications including word processing, email, file management, and spreadsheets

Creates, retrieves, and enters data and information into a computer from various sources including accounting, statistical, and related documents; verifies data for accuracy and completeness; inputs corrections and updates

Operates office equipment such as telephone systems, personal computers, shredders, printers and copiers

Provides information on program, departmental, and City policies and procedures as required

Provides front counter assistance; screens office visitors; responds to inquiries and requests for information or directs to appropriate personnel

Distributes appropriate forms, informational packets, and manuals

Accepts applications and payments

Receives, sorts, and distributes incoming and outgoing mail and correspondence

Maintains accurate and up-to-date logs, files, and records for assigned areas

Sorts, cross-indexes, codes, and files various materials using established procedures

Monitors various logs, accounts, and files for current and accurate information

Copies, collates, and binds documents

Attends and transcribes minutes from meetings as assigned

Compiles data and assists in the preparation of various reports

Maintains inventory of forms, office supplies, and other general supplies for assigned area; may order supplies as needed

May issue permits and licenses

May process payments for service fees received through the mail or in person

Reports to work as scheduled; may work a variety of schedules including evenings, weekends, and holidays as required Minimum Qualifications

Any combination of education, training, and experience that would likely provide the knowledge, skills, and abilities to successfully perform in the position is qualifying. A typical combination includes:

Education: High school diploma or equivalent

Experience: Two years' experience providing clerical/administrative support that includes keyboarding/typing assignments or frequent use of a computer keyboard.

Licenses/Certifications: Proof of keyboarding/typing skill proficiency (45 WPM Net) will be required prior to appointment.

SPECIAL CONDITIONS

Public Employee Disaster Service Worker: In accordance with Government Code Section 3100, all Huntington Beach city employees are required to perform assigned disaster service worker duties in the event of an emergency or a disaster.

Supplemental Information

APPLICATION AND SELECTION PROCEDURE:

An online application must be fully completed

Applicants who meet the minimum qualifications, will be included in the assessment process, which includes a written exam (pass/fail), tentatively scheduled for June 16, 2025 and a virtual oral exam (weighted 100%), tentatively scheduled for June 24, 2025.

Selection Interview

Background

Appointment

The City of Huntington Beach offers a comprehensive benefit package to Huntington Beach Municipal Teamsters (formerly MEA) members, including:

The SALARY RANGE is composed of seven steps. Merit step increases are based on satisfactory performance.

PROMOTIONS within the City are based upon the merit system principles emphasizing individual ability and utilizing competitive examinations.

TWELVE PAID HOLIDAYS provided per year.

GENERAL LEAVE with pay of 176 hours is granted to regular full-time employees. After four years' service additional general leave hours are earned, up to 256 hours after fifteen years' service.

EDUCATIONAL INCENTIVE PLANS are available for eligible employees to develop their knowledge and abilities.

GROUP INSURANCE PROGRAMS are available to eligible City employees. These programs include medical, dental, vision, long-term disability, life and accidental death and dismemberment insurances.

FLEXIBLE SPENDING ACCOUNTS are available where employees use pre-tax salary to pay for regular child care, adult dependent care and/or medical expenses.

RETIREMENT BENEFITS are provided by the California Public Employee's Retirement System. Every regular employee becomes a member immediately upon employment. Effective January 1, 2013, the Public Employees' Pension Reform Act will apply to new members of CalPERS. A new member is defined as a new hire who is brought into CalPERS membership for the first time on or after 1/1/13 and has no prior membership in a California public retirement system; is not eligible for reciprocity with another California public retirement system; or is rehired by a different CalPERS employer after a break in service of greater than six (6) months. All employees hired on or after January 1, 2013 will be subject to CalPERS membership review for applicability of PEPRA. Employees enrolled in CalPERS prior to January 1, 2013 are considered classic members.

The benefit formula, final compensation period, and member contribution rate is as represented below:

Classic Miscellaneous Members:

Benefit Formula Miscellaneous 2.5% at age 55

Final Compensation Period 1-year Final Compensation

Member Contribution Rate 9.0% of Reportable Compensation

New Miscellaneous Members under PEPRA:

Benefit Formula Miscellaneous 2% at age 62

Final Compensation Period 3-year Final Compensation

Member Contribution Rate 8.25% of Reportable Compensation (eff. 7/1/23)

DEFERRED COMPENSATION: Two voluntary deferred compensation 457 plans are available.

CREDIT UNION membership is available to all City employees and provides access to low interest loans.

FLEXIBLE WORK SCHEDULES: Employees will have the option of working a 5/40 or 9/80 work schedule with Supervisor and Department Head approval. Employees assigned to the Police Department shall retain the option of working the 4/10 work schedule with Supervisor and Department Head approval. In order to maintain service to the public, departmental effectiveness, productivity and/or efficiency, a Department Head may assign an employee a different work schedule that is in compliance with the requirements of FLSA with City Manager approval.

An Agency Shop Agreement exists between the City of Huntington Beach and the Huntington Beach Municipal Teamsters (HBMT). As a result, employees in classifications represented by the HBMT are required, no later than 30 days after commencing employment, to either opt out or become a dues paying HBMT member. All dues are collected via payroll deduction and distributed directly to HBMT for processing.

NOTE: The provisions of this bulletin do not constitute a contract expressed or implied, and any provisions contained herein may be modified or revoked without notice.

For a more detailed overview of the benefits, review the Memorandum of Understanding and Side Letters at: Click on the links under "Huntington Beach Municipal Teamsters" or "Municipal Employees' Association".

01

Do you possess a High school diploma or equivalent certificate?

Yes

No

02

Indicate the years of experience you possess providing clerical/administrative support that includes keyboarding/typing assignments or frequent use of a computer keyboard.

None

Less than two (2) years

At least two (2) years but less than four (4) years

Four (4) years or more

03

Indicate your level of experience working directly with the public and/or providing customer service.

None

Less than one (1) year

At least one (1) year but less than three (3) years

Three (3) years or more

04

Do you keyboard/type at a net corrected speed of 45 words per minute or more?

Yes

No

05

Indicate your level of proficiency with Microsoft Office (Word, Excel, Outlook, etc.)

No experience

Beginner

Intermediate

Advanced

Expert

06

In the space below, list any other office software programs and applications that you have experience with (e.g. JD Edwards, Kronos, Laserfiche, Photoshop, Adobe Acrobat, etc.) If none, enter "N/A".

07

Please indicate your level of experience using parking permit software (e.g., Data Ticket, CivicRec, Passport, etc.)

None

Less than two (2) years

At least two (2) years but less than four (4) years

Four (4) years or more

08

Briefly describe a time that you improved a work-flow process. (If you do not possess this type of experience, enter"N/A")

09

Are you a CalPERS RETIRED annuitant?

Yes

No

Required Question