Senior Administrative Assistant - Capital Projects

Salary : $41,268.80 - $61,902.61 Annually

Location : Rowlett, TX

Job Type: Full Time

Job Number: 2024-00178

Department: Public Works

Division: Engineering

Opening Date: 05/12/2025

Closing Date: Continuous

FLSA: Non-Exempt

Description

Hiring Rate: $19.84 hourly

Full Pay Range: $19.84 - $29.76 hourly

Work Schedule: Monday - Thursday or Tuesday - Friday 7:30am to 5:30pm

3-day weekends Friday - Sunday or Saturday - Monday

Benefits at the City of Rowlett Include:

4-day work week

Medical, dental and vision insurance

Life insurance (2x salary up to $150,000)

Long-term and short-term disability

Flexible spending account

20-year retirement plan with the Texas Municipal Retirement System

5-year vesting and a 2:1 City match

Vacation - 2 weeks during the first year, 3 weeks after the first year

Sick leave - 2 weeks per year

Employee Assistance Program

Longevity pay Position Overview:

Under the direct supervision of the Assistant Director of Public Works - Engineering, the Senior Administrative Assistant performs complex and administrative duties, including operational functions within the organizational structure to which assigned; and performs related duties as assigned.

Essential Job Functions

The Senior Administrative Assistant is responsible for performing a variety of professional duties included but not limited to:

Managing correspondence, scheduling appointments, arranging meetings, and preparing documents and presentations.

Assist in the coordination and execution of capital projects by maintaining project schedules, tracking deadlines, and ensuring that all necessary documentation is completed accurately and on time.

Maintain organized and up-to-date project files, databases, and records, including project budgets, contracts, permits, and other relevant documents.

Composes office correspondence; arranges and implements as directed, travel, conferences, committee/board meetings etc.

Serve as a liaison between the Capital Project Manager, internal departments, external stakeholders, contractors, and vendors, ensuring clear and timely communication to facilitate project progress.

Assist in monitoring project budgets, processing invoices, tracking expenses, and preparing financial reports to ensure that projects stay within budgetary constraints.

Assists in department budget preparation and monitors budget expenditures and generate reports as needed.

Identify potential project issues or challenges and proactively work with the Capital Project Manager to develop solutions and mitigate risks.

Executes assignments utilizing word processing and other automated systems.

Manages department procurement including general office supplies, processing Accounts Payable transactions; processing Purchasing-Card receipts, and vendor and contract engagement and oversight.

Answers phone calls for departments and assigned divisional team.

Assists walk-in customers by providing information as needed to respond to customer requests.

Special Project coordination for local or regional events including participation and engagement with various community partners.

Manages and coordinates department association memberships.

Performs other duties as assigned. Regular, reliable, and non-disruptive attendance is an essential function of this position, as is the ability to create and maintain professional, harmonious working relationships with others.

Minimum Requirements

Bachelor's degree in business administration, Public Administration, Project Management, or a related field (or equivalent work experience). Proven experience in administrative support roles, preferably in a municipal or government setting. Strong organizational skills with the ability to prioritize tasks and manage multiple projects simultaneously. Excellent communication skills, both written and verbal, with the ability to interact professionally with stakeholders at all levels.

Other Requirements

Valid driver's license required. Must have and maintain a good driving record in accordance with the driving standards as established by the City of Rowlett. Must report all traffic citations to his/her departmental Director or his/her designee within two working days of receipt.

The City of Rowlett offers a competitive benefit package including vacation, holiday, and sick leave as well as medical, dental, prescription drug, vision, life and AD&D, and long-term disability insurance.

For a more detailed overview of our benefit package, please visit our

01

Do you have a valid driver's license?

Yes

No

02

Please select your highest level of education:

High School Diploma or GED

Associate's degree

Bachelor's degree or higher

03

Please select your level of professional experience with administrative support to project management:

Less than 2 years

2 - 3 years

4 years or more

Required Question