Office Assistant (Part-Time)

Salary: $21.24 Hourly

Location : Wheaton, IL

Job Type: Part-time

Job Number: 25-00066

Department: Facilities Management Department

Opening Date: 05/13/2025

Hours: Monday - Friday 9:00 a.m. - 2:00 p.m.

POSITION SUMMARY

We are pleased to offer the current job opportunity for a part-time Office Assistant within the County's Facilities Management Department. This position will be responsible for clerical support to the Facilities Management Department.

DuPage County is an Equal Opportunity Employer

This position is eligible for Pension, Flexible spending accounts, Pre-paid legal, and Credit union. As a team member at DuPage County, you will also have access to time off with pay on Designated Holidays or holiday pay if required to work, Vacation time, and Paid Leave.at a proportional rate based on the number of hours regularly scheduled to work. For detailed information on paid time off, visit, Section 5.

RESPONSIBILITIES

Responsibilities Include:

Performs various routine clerical duties, e.g. (utilizing standard office equipment, to include: screening incoming calls, taking and transmitting messages, maintaining calendars, keyboarding information into databases, making photocopies, performing data entry, faxing documents, typing, and word processing)

Acts as a counter clerk or receptionist, receiving individuals and, or directing them to the proper location

Receives and issues documents

Composes original form letters

Receives, sorts, distributes and reviews mail independently attaching relevant file(s), and responding to basic mail requests either verbally or in writing

Matching invoices and packing slips to order forms.

Files documents alphabetically, numerically, or by other prescribed methods

Provides and interprets information regarding department policies, procedures and programs to employees and/or the public

Assists with the daily meeting room scheduling

Supervises or checks, and examines and reviews the receiving and processing of applications and other standard forms

Receives and resolves complaints in accordance with department policy, practices and procedures

Compiles data for special studies, annual reports and other purposes using prescribed sources

Prepares complex work sheets and tables and makes mathematical and basic statistical computations

Utilizes a variety of word processing, spreadsheet and communication packages

Prepares documents for scanning, indexes documents and forms, and scan documents

Identifies and resolves discrepancies in accordance with department standards

Assists with coding and inputting invoices into MHC REQUIREMENTS INCLUDE

Requirements include the following experience or equivalent combination of training and experience:

High School Diploma or GED equivalent.

Two years of experience in general office work which required skilled typing A passing score on basic Word and Excel tests are required.

A pre-employment background check is required.

Physical Requirements and Work Environment

PHYSICAL REQUIREMENTS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

DuPage County offers a complete benefit package to full-time employees including medical insurance, dental insurance, vision, flexible spending accounts, life insurance, pension, holidays, vacation, sick leave, deferred compensation plan, tuition reimbursement, pre-paid legal and credit union. Limited benefits are also offered for eligible part-time positions.

To learn more details, visit our

01

Select the response below that represents your highest completed level of education.

Master's Degree from an Accredited Institution

Bachelor's Degree from an Accredited Institution

Associate's Degree from an Accredited Institution

Some college level courses complete but no degree awarded from an Accredited Institution

High School Diploma or GED

None of the above

02

If you possess a degree, in what field/ major is the degree? (If no degree, answer with N/A)

03

Which of the following best describes your clerical experience?

No clerical experience

Less than one (1) year of clerical experience

One (1) year to less than two (2) years of clerical experience

Two (2) or more years of clerical experience

04

Which of the following best describes your customer service experience (please check all that apply):

Face-to-face customer service

Answering customer phone calls (single-line)

Answering customer phone calls (multi-line/switchboard)

Answering customer e-mails

N/A

05

How many years of data entry experience do you have?

No data entry expierience

Less than one (1) year of data entry experience

One (1) year to less than two (2) years of data entry experience

Two (2) or more years of data entry experience

06

Do you have work experience with the following? (check all that apply)

Filing

Recordkeeping

Gathering detailed information

Reception/Front Desk

Reviewing detailed information

Correspondence

Opening, sorting and distributing mail

07

Are you able to perform the following, with or without an accommodation?Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

Yes

No

Required Question