Payroll Clerk

Job Description

Description:

Job Summary:

The Payroll Clerk will process biweekly payroll and maintain employee time records.

Duties/Responsibilities:

Enters, maintains, and/or processes information in the payroll system; information may include employees hourly rates, salaries, commissions, bonuses or other compensation, time worked, paid leave and holidays, deductions and withholding, address changes, and other information.

Ensures proper processing of payroll deductions for taxes, benefits, and other deductions.

Reconciles payroll to the benefit statements each month.

Issues, or reissues, physical or replacement checks or direct deposits due to payroll errors or final discharge.

Performs other duties as assigned.

Accept applications in accordance with the established facility protocol.

Complete reference checks and preliminary screening interviews.

Obtain references, criminal background checks and, if licensed or certified, ensure these are current and the person is in good standing.

Schedule an interview with the department head, if desired.

Complete the employee folder prior to beginning work to include:

Application

Tax Information

Picture I.D. (Driver’s License)

Social Security Card

Resident Rights

Facility Policies

Abuse Policy

Individual Department Policies

Begin an Occupational Safety and Health Administration (O.S.H.A.) file on each employee to contain all medical information to include:

History and Physical

Tuberculosis (T.B.) Skin Test Results

Provide or assist with new employee orientation.

Maintain employee folders in a current status.

Continue to provide in-service training to employees throughout the year, keeping them informed of changes in state and federal regulations, as well as changes in facility protocol.

Understand and follow fire, safety, sanitation, Blood-borne pathogens and Hazard Communication programs, and be able to instruct the staff accordingly.

Prevent abuse, neglect and exploitation in the elderly.

Promote a safe, clean environment in which the residents may live.

Any other duties and responsibilities requested by the Administrator.

Become a participating facility team member with the residents as first priority.

Attend facility meetings, as needed.

Requirements:

Required Skills/Abilities:

Excellent organizational skills and attention to detail.

Proficient with Microsoft Office Suite or related software.

Proficient with or the ability to quickly learn Paylocity payroll software.

Education and Experience:

High school diploma or equivalent required.

Two years of experience in accounting or bookkeeping with at least six months of experience in payroll preferred.

Physical Requirements:

Prolonged periods of sitting at a desk and working on a computer.

Must be able to lift 15 pounds at times.

Hold/handle

Carry

Reach – at and below shoulder height

Push/pull

Grasp and handle – pens, paperwork and small equipment

Twist, bend, stoop, kneel, and squat

Fine hand motor coordination

Ability to read and write legibly

Ability to give and follow instructions

Tasks and procedures performed by the employee involve risks classified by C.D.C. as Category III. (No contact with blood or other bodily fluids to which universal precautions apply, if regular duties are performed.)

OTHER CONSIDERATIONS AND REQUIREMENTS:

Must be able to tolerate a high pace as typical for a nursing facility. Must be able to take and give instructions well and enjoy working with the elderly. Although an employee is required to sit for prolonged periods of time, he/she must also be able to tolerate prolonged standing and walking.

Full-time