Accounts Payable Clerk

Job Description

Job purpose

Member of the Finance team that will ensure accurate processing and recording of company's accounts payable. The Accounts Payable Clerk will ensure that all accounts are processed in a timely and accurate manner.

Duties and responsibilities

Responsible daily for accurately processing large volume of supplier invoices matching to purchase orders, employee expense reports and the preparation of manual checks.

Responsible weekly for processing timely vendor payments, filing of invoices and updating vendor profiles.

Responsible monthly for reconciling vendor statements and some account reconciliation.

Analyze invoices to ascertain taxability of tangible personal property based on state laws and job exemptions.

Communicates effectively and timely with vendors, managers, field personnel and other accounting staff.

Works with and supports other AP staff member while focusing on process improvements, gaining efficiencies and achieving a higher quality of work throughout the payable accounting cycle.

Must possess attention to detail, ability to balance workload and have strong time management skills.

Must have a basic knowledge of 1099s, meals/entertainment and sales/use tax guidelines.

Must possess accurate typing skills.

Ability to work overtime occasionally.

Qualifications

High School Diploma/GED

Minimum 3 years of recent AP experience

Strong knowledge of federal and state regulations

Strong PC skills including proficiency in Excel

Working knowledge of Spectrum, Heavy Job, and 10-key

Strong work ethic and team player

High degree of professionalism

Ability to deal sensitively with confidential material

Strong interpersonal (verbal and written) communication skills

Ability to communicate with various levels of management

Decision-making, problem-solving, and analytical skills

Organization, multi-tasking, and prioritizing skills.

Other Functions

Assist Accounting Manager with year-end duties including W-2's and salary increases

Provide support during audits

Assists in special projects or requests

Millstone Weber is an Equal Opportunity Employer and has long led the industry in training and hiring a diverse and inclusive workforce. To accomplish our goals of quality, innovation and continuous improvement, we are committed to partnering with employees and subcontractors who share our company values and seek to continually exceed the expectations of project owners. We strive to maintain a work environment that provides all employees with an opportunity to be successful without regard to race, creed, color, religion, sex, sexual orientation, gender identity, national origin, disabled Veterans and Vietnam Era Veterans, age, or physical/mental condition. As part of that policy, we adopt and support the Equal Opportunity Laws that are designed to promote the full realization of equal employment opportunity through a positive continuing program.

Full-time