Human Resource Assistant

Job Description

Description:

JOB TITLE: Human Resource Assistant

DEPARTMENT: Administration

SUPERVISOR: Human Resource Director

General Job Description:

Assist the HR Administrator with duties pertaining to interviews, hiring, orientation, training and tracking of all. Create new hire packets, facilitate or perform all training for all staff. Be the natural support for the Office Assistant position that shares the front office. Maintain a safe and organized front office.

MAJOR DUTIES AND RESPONSIBILITIES:

Serve as safety officer to building. Manage all visitors to the building.

Greet/screen visitors, applicants, staff with a friendly, professional manner

Answer the phones and run an efficient office area including all filing & clerical duties

File all HR documents. Maintain personal files for all staff.

Maintain appropriate communications with OWC directors, other staff and business contacts.

Attend all meetings and trainings as required

Assist the Office Assistant with tasks that they would need to complete, know their JD

Complete the hiring process including all interviews and reviewing applications

New Hire compliance including background checks, sex offender registry, A&N registry check, ride share application, and drug check in accordance with our policy & procedures

Complete the new employee Orientation process and ensure that all responsible parties follow.

Manage the Recruiting of candidates through Paylocity and various other Job Boards

Manage and Assist the Onboarding process of new employees in Paylocity, including followup

Create Employee files in their entirety

Make sure new employees can successfully access Paylocity

Assign email account to New Hires

Participate in agency Safety Committee

Create and run all staff employee trainings including new hire and annual training

Set all staff up for trainings with other trainings that need to be completed

Track all employee training and ensure they remain current

Be a team player

Learn, follow & enforce all policy & procedures of the agency

Learn, follow & enforce all safety & emergency procedures for the agency

Be involved in OWC fundraising events

Perform other duties as assigned, or as they arise.

Requirements:

QUALIFICATIONS FOR THE JOB:

Must possess Associate's Degree or High School Diploma with equivalent experience

Have a familiarity with HR laws

Former Office job a plus

Must be reliable, dependable, flexible with your hours

Must possess proven experience and success in the staff relations

Must be able to work as part of a team as well as be independent

A vast working knowledge of Microsoft 365

Working knowledge of Excel

Knowledge and experience with DDS compliance a plus

Must be loyal to OWC and the Executive Director

Must have good written and verbal communication skills

The ability to multi-task to meet deadlines

CPR and annual trainings

KEY COMPETENCIES:

Computer skills, Organizational skills, Interpersonal and Communication skills, Problem solving skills, excellent people management skills, knowledge of Microsoft 365 and excel, knowledge of Human Resources Information Systems

PHYSICAL REQUIREMENTS:

Must be able to carry a minimum of 40 pounds

Full-time