Litigation Secretary- Palo Alto

Litigation Legal Support Specialist - Palo Alto, CA (On-Site)

Salary Range: $90,000 - $115,000/year DOE

Schedule: Monday-Friday, 8:00 AM - 5:00 PM

Employment Type: Full-Time, Permanent

A prominent global law firm is seeking an experienced Litigation Legal Support Specialist to join its Palo Alto office. This role involves providing comprehensive legal and administrative support to attorneys in the Litigation and Transactional departments, ensuring efficient document processing and maintaining organized legal files.

Key Responsibilities:

Schedule court appearances, depositions, client meetings, and coordinate attorneys' travel arrangements.

Prepare and format legal documents, including briefs, complaints, motions, and subpoenas.

Coordinate multi-document filings in Federal, Circuit, and State courts, including e-filings.

Maintain and organize legal files in both paper and electronic formats.

Enter attorneys' time and assist with client billing processes.

Communicate with clients, opposing counsel, courts, and internal team members.

Attend team strategy meetings and assist with special projects as assigned.

Qualifications:

Bachelor's Degree or equivalent experience preferred.

Minimum of 5 years of experience as a legal secretary in a business law practice with exposure to litigation.

Proficiency in Microsoft Office Suite applications and document management systems.

Knowledge of state and federal court filing procedures, including e-filings.

Excellent organizational skills, attention to detail, and ability to manage time effectively.

Strong interpersonal and communication skills, with a professional demeanor.

Compensation & Benefits:

Competitive salary ranging from $90,000 to $115,000, commensurate with experience.

Comprehensive benefits package, including health insurance with optional HSA, dental and vision care, life insurance, short and long-term disability, 401(k) plan, flexible spending accounts, and employee assistance program.

Additional voluntary programs including accident insurance, critical illness and cancer insurance, pet insurance, and commuter/transit programs.

If you are a dedicated legal professional seeking a long-term opportunity within a respected law firm, we encourage you to apply.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.